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from your Pickleball Board.......
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Sun City Festival Pickleball Club, Board of Directors Meeting Minutes.
October 4, 2024
The following were in attendance.
Beth Castle, President. Trevor Thorne, Vice President. Mark Swygert, Secretary. Diana Ballato, Director at Large, Rotations & Court Schedules. Chris Prellwitz, Treasurer. Rob Dryden, Director at Large, Player Development. Scott Moyer, Director at Large, Events. Leila Mirza, Admin. Debbie Strong, Capital Project Committee Member.
Beth called the meeting to order at 2:04 pm.
Minutes.
The minutes for the Pickleball Club's Board of Directors meeting on September 6, 2024, were presented for approval. Trevor Thorne made a motion to approve the minutes. Beth Castle seconded the motion. The minutes were approved by a unanimous vote.
Beth Castle reported that she, Trevor Thorne, and Debbie Strong met with the HOA Finance Committee and presented the Pickleball Club's proposal for a shade feature at the Sage Courts. The information provided by the Pickleball Club to the HOA Finance was explanatory in nature and no vote was taken by the HOA Finance Committee.
Beth Castle made a motion to reimburse Debbie Strong, Capital Project Committee Member, for expenses associated with the Capital Project not to exceed $300.00. Rob Dryden seconded the motion. The motion was accepted by a unanimous vote of approval.
Treasurer's Report.
Chris Prellwitz presented the Treasurer's Report. The most recent Financial Report is posted on the Club's website. Beth Castle made a motion to approve the checks for September 2024 as written. Rob Dryden seconded the motion. The motion was accepted by a unanimous vote.
Checks written for September 2024:
President's Report.
Beth Castle presented the President's Report. The dates for the 2025 Club tournaments are set. The Hen House Tournament takes place on February 25, 2025. The Highlander Tournament takes place on February 27, 2025. The In-House Tournament takes place March 17-21, 2025.
Admin Report.
The Admin Team noted that Club elections are nearing. Nominations for the Board will be accepted through October 30, 2024. The plan is to provide a list of candidates to the general membership on November 1, 2024, and conduct voting electronically November 4 through November 7, 2024.
VP Report.
Trevor Thorne presented the Vice President's Report. Court resurfacing at the Sage Courts begins on October 7, 2024. No court cleaning will take place at the Sage courts until at least November 15, 2024, to allow the new court surface to cure properly.
Rotations & Coordinators.
Diana Ballato presented the Rotation Report. The Fall schedule started on October 1, 2025. The Winter schedule begins on November 1, 2024.
Player Development.
Rob Dryden presented the Player Development Report. Skills and Drills is scheduled to begin the second week of January 2025.
Events.
Scott Moyer presented the Event Report. The Pickleball Club Halloween Party is October 23, 2024 and will feature a chili cook-off and Halloween costume judging in several different categories. The Fireman's Tournament will take place on November 2, 2024. The cost of the Fireman's Tournament is $80.00 for a team of two. Registration deadline for the Fireman's Tournament is October 25, 2024. The Veterans Tournament is scheduled for November 8-10, 2024.
The meeting adjourned at 4:00 pm.
October 4, 2024
The following were in attendance.
Beth Castle, President. Trevor Thorne, Vice President. Mark Swygert, Secretary. Diana Ballato, Director at Large, Rotations & Court Schedules. Chris Prellwitz, Treasurer. Rob Dryden, Director at Large, Player Development. Scott Moyer, Director at Large, Events. Leila Mirza, Admin. Debbie Strong, Capital Project Committee Member.
Beth called the meeting to order at 2:04 pm.
Minutes.
The minutes for the Pickleball Club's Board of Directors meeting on September 6, 2024, were presented for approval. Trevor Thorne made a motion to approve the minutes. Beth Castle seconded the motion. The minutes were approved by a unanimous vote.
Beth Castle reported that she, Trevor Thorne, and Debbie Strong met with the HOA Finance Committee and presented the Pickleball Club's proposal for a shade feature at the Sage Courts. The information provided by the Pickleball Club to the HOA Finance was explanatory in nature and no vote was taken by the HOA Finance Committee.
Beth Castle made a motion to reimburse Debbie Strong, Capital Project Committee Member, for expenses associated with the Capital Project not to exceed $300.00. Rob Dryden seconded the motion. The motion was accepted by a unanimous vote of approval.
Treasurer's Report.
Chris Prellwitz presented the Treasurer's Report. The most recent Financial Report is posted on the Club's website. Beth Castle made a motion to approve the checks for September 2024 as written. Rob Dryden seconded the motion. The motion was accepted by a unanimous vote.
Checks written for September 2024:
- Brock Taylor (CourtReserve) $283.00
- Scott Moyer (Operations) $27.20
- Safe Save (Bank Service) $23.96
- Debbie Strong (Capital Project expenses) $168.38
President's Report.
Beth Castle presented the President's Report. The dates for the 2025 Club tournaments are set. The Hen House Tournament takes place on February 25, 2025. The Highlander Tournament takes place on February 27, 2025. The In-House Tournament takes place March 17-21, 2025.
Admin Report.
The Admin Team noted that Club elections are nearing. Nominations for the Board will be accepted through October 30, 2024. The plan is to provide a list of candidates to the general membership on November 1, 2024, and conduct voting electronically November 4 through November 7, 2024.
VP Report.
Trevor Thorne presented the Vice President's Report. Court resurfacing at the Sage Courts begins on October 7, 2024. No court cleaning will take place at the Sage courts until at least November 15, 2024, to allow the new court surface to cure properly.
Rotations & Coordinators.
Diana Ballato presented the Rotation Report. The Fall schedule started on October 1, 2025. The Winter schedule begins on November 1, 2024.
Player Development.
Rob Dryden presented the Player Development Report. Skills and Drills is scheduled to begin the second week of January 2025.
Events.
Scott Moyer presented the Event Report. The Pickleball Club Halloween Party is October 23, 2024 and will feature a chili cook-off and Halloween costume judging in several different categories. The Fireman's Tournament will take place on November 2, 2024. The cost of the Fireman's Tournament is $80.00 for a team of two. Registration deadline for the Fireman's Tournament is October 25, 2024. The Veterans Tournament is scheduled for November 8-10, 2024.
The meeting adjourned at 4:00 pm.
