|
from your Pickleball Board.......
|
Sun City Festival Pickleball Club, Board of Directors Meeting Minutes.
December 6, 2024
The following were in attendance.
Chris Prellwitz, President. Trevor Thorne (via phone), Vice President. Mark Swygert, Secretary. Rob Dryden, Player Development. Scott Moyer, Director at Large, Court Utilization. Leila Mirza, Admin.
Incoming Board members Diane Vierkant, Tannie Chow, and Kirk Olesen attended the meeting as observers.
Chris Prellwitz called the meeting to order at 10:06 am.
Minutes.
The meeting minutes for the Pickleball Club’s Board of Directors meeting on November 1, 2024, were presented for approval. Rob Dryden made a motion to table the minutes. Mark Swygert seconded the motion. The motion to table the minutes was accepted by a unanimous vote of approval.
On December 28, 2024, Chris Prellwiz made a motion to approve the minutes of the Pickleball Club’s Board of Directors meeting on November 1, 2024 without amendments. Rob Dryden seconded the motion. The motion was accepted by a unanimous vote of approval.
Treasurer's Report.
Chris Prellwitz presented the Treasurer’s Report. The most recent Financial Report is posted on the Club’s website. Rob Dryden made a motion to approve the checks for November as written. Scott Moyer seconded the motion. The motion was accepted by a unanimous vote of approval.
Checks written for November 2024:
Admin Report.
The Admin Team noted the results of the survey regarding a one-year increase in annual membership dues from $15 to $30 to partner with the HOA to fund construction of two shade structures at the Sage Courts. 955 members responded to the survey. 643 members voted in favor of the dues increase. 312 members voted against the dues increase. The Admin Team is updating the Club website to ensure the links on the website are active and do not result in dead links.
President's Report.
Chris Prellwitz presented the President’s Report and led a discussion regarding how to fill the open one-year Board position. Club By-Laws allow the Board to appoint a member to the Board or conduct a special election to fill the position. Trevor Thorne made a motion to have the 2025 Board members determine their position on the Board and then advertise to the general membership for the specific one year open position. Chris Prellwitz seconded the motion. The motion was accepted by a unanimous vote of approval. Sally Meyer, the HOA Finance and Member Services Director, provided authorization to carryover $36,000 in the Club’s bank account into the next year without incurring any financial penalty from the HOA as the Club prepares for upcoming capital projects. Club members have noted the use of charts for rotational play used during Open Play periods. An email will be sent to the membership reminding all that charts and phone applications are not allowed during Open Play periods. The use of playing cards is preferred during Open Play. Club members are reminded that non-members are not allowed to participate in Club rotation play.
VP Report.
Trevor Thorne presented the Vice President’s Report. No Trespassing signs are installed at the Sage and Wagner courts. There is a planned meeting with Kim Rinehart, HOA General Manager, on December 10, 2024, at 3:00 pm to discuss the shade structures capital improvement project at the Sage courts. Phil McWilliams, the HOA Maintenance Director, was contacted regarding the newly painted boundary lines at the Sage courts not having the proper grit in the paint. Mr. McWilliams reported that he is in contact with the vendor and will keep the Club informed of progress on the issue.
Player Development Report.
Rob Dryden presented the Player Development Report. Skills and Drills will begin on January 6, 2025, and will take place over six consecutive weeks. The wrong size wind screens were shipped for the Wagner courts. The HOA Maintenance Department plans to modify the screens to fit.
Events Report.
Scott Moyer presented the Events Report. A paddle exchange event is under consideration. Planning for the Hen House and Highlander tournaments is underway. Format changes for the two tournaments are being considered. The shoe collection effort is doing well.
Other
Rob Dryden made a motion to change the Club’s name tag vendor to Do Good Designs. Chris Prellwitz seconded the motion. The motion was accepted by a unanimous vote of approval.
The meeting adjourned at 12:10 pm.
December 6, 2024
The following were in attendance.
Chris Prellwitz, President. Trevor Thorne (via phone), Vice President. Mark Swygert, Secretary. Rob Dryden, Player Development. Scott Moyer, Director at Large, Court Utilization. Leila Mirza, Admin.
Incoming Board members Diane Vierkant, Tannie Chow, and Kirk Olesen attended the meeting as observers.
Chris Prellwitz called the meeting to order at 10:06 am.
Minutes.
The meeting minutes for the Pickleball Club’s Board of Directors meeting on November 1, 2024, were presented for approval. Rob Dryden made a motion to table the minutes. Mark Swygert seconded the motion. The motion to table the minutes was accepted by a unanimous vote of approval.
On December 28, 2024, Chris Prellwiz made a motion to approve the minutes of the Pickleball Club’s Board of Directors meeting on November 1, 2024 without amendments. Rob Dryden seconded the motion. The motion was accepted by a unanimous vote of approval.
Treasurer's Report.
Chris Prellwitz presented the Treasurer’s Report. The most recent Financial Report is posted on the Club’s website. Rob Dryden made a motion to approve the checks for November as written. Scott Moyer seconded the motion. The motion was accepted by a unanimous vote of approval.
Checks written for November 2024:
- Brock Taylor $378.00 Court Reserve
- SCF Community Assoc. $3500.00 Sage Courts lighting
- Safe Save $154.55 Bank Service
- Val Vollin $148.09 Quickbooks
- Eagle Engraving $108.20 Name Tags
- Leila Mirza $15.99 Zoom Fee for Annual Meeting
- Beth Castle $1250.00 Pickleballs
- Buckeye Firefighters $2474.71 Profit from Firefighters Tournament
Admin Report.
The Admin Team noted the results of the survey regarding a one-year increase in annual membership dues from $15 to $30 to partner with the HOA to fund construction of two shade structures at the Sage Courts. 955 members responded to the survey. 643 members voted in favor of the dues increase. 312 members voted against the dues increase. The Admin Team is updating the Club website to ensure the links on the website are active and do not result in dead links.
President's Report.
Chris Prellwitz presented the President’s Report and led a discussion regarding how to fill the open one-year Board position. Club By-Laws allow the Board to appoint a member to the Board or conduct a special election to fill the position. Trevor Thorne made a motion to have the 2025 Board members determine their position on the Board and then advertise to the general membership for the specific one year open position. Chris Prellwitz seconded the motion. The motion was accepted by a unanimous vote of approval. Sally Meyer, the HOA Finance and Member Services Director, provided authorization to carryover $36,000 in the Club’s bank account into the next year without incurring any financial penalty from the HOA as the Club prepares for upcoming capital projects. Club members have noted the use of charts for rotational play used during Open Play periods. An email will be sent to the membership reminding all that charts and phone applications are not allowed during Open Play periods. The use of playing cards is preferred during Open Play. Club members are reminded that non-members are not allowed to participate in Club rotation play.
VP Report.
Trevor Thorne presented the Vice President’s Report. No Trespassing signs are installed at the Sage and Wagner courts. There is a planned meeting with Kim Rinehart, HOA General Manager, on December 10, 2024, at 3:00 pm to discuss the shade structures capital improvement project at the Sage courts. Phil McWilliams, the HOA Maintenance Director, was contacted regarding the newly painted boundary lines at the Sage courts not having the proper grit in the paint. Mr. McWilliams reported that he is in contact with the vendor and will keep the Club informed of progress on the issue.
Player Development Report.
Rob Dryden presented the Player Development Report. Skills and Drills will begin on January 6, 2025, and will take place over six consecutive weeks. The wrong size wind screens were shipped for the Wagner courts. The HOA Maintenance Department plans to modify the screens to fit.
Events Report.
Scott Moyer presented the Events Report. A paddle exchange event is under consideration. Planning for the Hen House and Highlander tournaments is underway. Format changes for the two tournaments are being considered. The shoe collection effort is doing well.
Other
Rob Dryden made a motion to change the Club’s name tag vendor to Do Good Designs. Chris Prellwitz seconded the motion. The motion was accepted by a unanimous vote of approval.
The meeting adjourned at 12:10 pm.
