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from your Pickleball Board.......
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Sun City Festival Pickleball Club, Board of Directors Meeting Minutes.
May 3, 2024
The following were in attendance.
Beth Castle, President. Trevor Thorne, Vice President. Mark Swygert, Secretary. Chris Prellwitz, Treasurer (via video call). Rob Dryden, Director at Large, Player Development. Diana Ballato, Director at Large, Rotations & Court Schedules. Scott Moyer, Director at Large, Events. Leila Mirza, admin/communications.
Beth Castle called the meeting to order at 2:00 pm.
Minutes.
The meeting minutes for the Pickleball Club's Board of Directors meeting on April 5, 2024, were presented for approval. Diana Ballato made a motion to approve the minutes. Trevor Thorne seconded the motion. The minutes were accepted by a unanimous vote of approval.
Treasurer's Report.
Chris Prellwitz presented the Treasurer's Report. The most recent Financial Report is posted on the Club's website. Trevor Thorne made a motion to approve the checks written for the month of April 2024 as written. Diana Ballato seconded the motion. The motion was accepted by a unanimous vote of approval.
Checks written for April 2024:
- Beth Castle [Highlander Food] $594.85
- Marti Massari [Photography Gift] $100.00
- Brock Taylor [Court Reserve] $331.00
- Kirk Olesen [In House Tournament] $84.94
- Scott Moyer [In House Tournament] $78.70
- Rob Dryden [Skill & Drills Tape] $40.42
President's Report.
Beth Castle presented the President's Report. Apparel sales may not be open continuously. Discussion ongoing with our vendor regarding how often apparel sales will be available for purchase. Current consideration is for the sales to be open for a few weeks each quarter of the year. The President led a discussion regarding the Open Play document on the Club's website. The President and the Admin Team will draft an amended Open Play document and present the revised document to the Board for future consideration. A discipline issue with a member was noted and the member's conduct is being monitored.
Admin/Communications.
The Admin Team reported that HOA membership in the Court Reserve application will expire after 365 days.
VP Report.
Trevor Thorne presented the Vice President's Report. The gate locks at the Sage Courts have been repaired. Phil McWilliams, the HOA Facilities Director, reports that wind screens for the Wagner courts are ordered. Court cleaning for each of the courts is scheduled.
Events & Tournaments.
Scott Moyer presented the Events Report. The Club is accepting shoe donations at the Lost & Found counter at the Wagner courts. Scott will pick up the donations and provide the donation to the Helping With All My Heart organization (helpingwithallmyheart.org). All donated shoes should be clean and in workable condition. Scott will provide potential dates for this year's Fireman's event as well as dates for a potential putting event over the summer.
Rotations & Coordinators.
Diana Ballato presented the Rotation Report. The Club's Summer schedule starts May 15. Rotations will begin at 7:00 am and 7:30 pm. Each rotation will be two hours in duration for the summer. The Summer schedule is posted on Court Reserve.
Player Development.
Rob Dryden had no Player Development Report as no Club sponsored player development activities are scheduled over the summer months.
Capital Projects.
Trevor Thorne provided an update from the Capital Project Committee. The Committee received bids for multiple types of shading. Additional seating benches are $700.00 each. Speaker system for the Wagner courts are approximately $18,000.00. The Committee will make a formal recommendation regarding Capital Projects to the Board in the near future. Improved lighting at the Sage courts is being monitored as the HOA as expressed interest in lighting advancements at the Sage courts.
The meeting adjourned at 4:08 pm.
