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from your Pickleball Board.......
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Board Meeting
Feb 4, 2022
In Attendance
Doug Gale: President
Dave Owen: Vice President
Mark Comer: Treasurer
Cheryl Casey: Secretary
Diane Cleaver: Director of Player Development
Beth Castle: Director at Large
Sandy Angle: Director at Large
Katie Westermann: Communications
2:10pm Mark Comer moved to open meeting
Minutes from Dec 16 Meeting read and approved
Beth Castle was introduced. Sandy Angle was introduced later in the meeting.
IN-HOUSE TOURNAMENT
Options for a tournament were discussed. If a tournament is feasible this year, it was recommended the tournament be scheduled no later than April 15 to accommodate seasonal residents. Two club members (Mel Hatton and Scott Moyer) have expressed interest in chairing.
Mark moved to create an in-house tournament committee. Mark volunteered to be the board liaison to the committee. The committee to expire 12-31-2022. Committee to be chaired by Mel and Scott if they are interested.
Committee to be responsible for all the duties necessary to create, plan, execute and evaluate the 2022 IN-House Tournament for the Sun City Festival Pickleball Club.
Board asks that a plan for implementation of the tournament to be presented to the board by February 15. Board to meet on that day to hear plan and decide if the tournament can be held before mid April.
HEN HOUSE TOURNAMENT UPDATE
Lynne Owen and Chris Prellwitz are chairing this tournament, and have assured members of the board that all things are on track, the board has little involvement. Dave informed the board that he has cancelled all organized play for the day. Katie will send communication informing all members of the protocol for the day included no ability to reserve courts.
BOARD MEMBER DUTIES
Beth asked about member assignments. Doug explained that for the rest of 2022 each board member with a named position will hold that position for the appropriate term they were voted in for. The newly elected Directors at large will serve to help where it is needed. Each member has equal voting authority in approving future actions.
COURT MAINTENANCE
Dave informed the board that he has assumed the roll of coordinator of court maintenance. He has a meeting with volunteers set for Feb 6. He plans to assure that teams will be assigned, each with a leader, to provide needed court maintenance each week for Wagner courts. He will work to create teams for Sage as well.
FACILITIES AND SAFETY COMMITTEE
Board asks Dave to find a chair for the Facilities and Safety Committee. Board will revisit this at the next regular meeting.
IN-HOUSE RATINGS
Kerrie Palermo has volunteered to chair a committee to research and propose options for a rating system.
Dave moves to create an In-House Rating Committee. Beth seconded. Kerrie to be the Chair. Mission statement is to review benefits and viability of an in-house rating system and to make a recommendation to the board. End date of this committee to be April 30, 2022. Beth Volunteered to be the board liaison for this committee. Board Approved.
TEE SHIRTS
Discussion about offering SCF Pickleball T-shirts. Dave is creating a ‘clothing store’ to be included in Court Reserve. Offerings will include men’s and women’s t-shirts and quarter-zip long sleeve tops in two colors.
TOURNAMENTS
Dave mentioned that Bruce Burgess volunteered to chair a dinkathon in the fall. Beth asks if every event needs a committee. Mark referred to the by-laws which states that the Director of Development and Events is to oversee tournaments. The Director can appoint liaisons as desired. Dave suggests that as volunteers ask for various tournaments and/or events such as training workshops, these are presented to board to be approved.
Beth volunteered to serve as liaison for dinkathon. Diane and Beth will bring before the board at a future meeting.
PLAYER DEVELOPMENT
Doug explained current status. We have ‘Skills and Drills’ sessions that can address play strategy and development. We are currently not teaching development modules. Doug asks the board for input on how we want development to look for this year. It was noted that there have been no concerns brought forward by club members regarding lack of development programs. Diane suggests that guidelines be drawn up for Skills and Drills to accomplish the same result as the modules.
Beth noted that the module courses did create a sense of community. Diane agrees to review resources and work on a plan to bring to the board.
COURT ALLOCATION
Cheryl reported that she had met with Brad and Sandy Angle and Craig Palermo to get their input on court use. Although she did put together a survey, it seemed at this point in time the board first needs to assess how to best meet club needs over ‘majority rule’.
Beth moved to create a permanent Court Allocation Committee to assess court uses and make recommendations to the board regularly. Committee term to be a one year commitment running from June 1 through May 31 annually.
Sandy Volunteered to be the Board liaison and Committee Chair and she will create a mission statement for next regular meeting.
VOLUNTEER APPRECIATION
Dave volunteered to provide proposal for volunteer appreciation for next regular meeting.
BOARD MEETINGS
Board agreed to meet monthly, first Friday at 2pm. Doug to reserve room
Interim meeting set for Feb 15, 6 pm to discuss in-house tournament.
COURT RESERVE
System is slow and backs up preventing people from reserving courts. Dave will set deadline for reserving to a new time to avoid the heavy traffic that slows the system down. He will coordinate with Katie to notify club members ahead of time.
COVID POLICY
There has been some questions as to what the policy is and where to find it. Board agreed to have Katie sent it out to the board for board approval and to post again on the website.
Cheryl Moved to adjourn at 5:03
Sandy seconded.
Feb 4, 2022
In Attendance
Doug Gale: President
Dave Owen: Vice President
Mark Comer: Treasurer
Cheryl Casey: Secretary
Diane Cleaver: Director of Player Development
Beth Castle: Director at Large
Sandy Angle: Director at Large
Katie Westermann: Communications
2:10pm Mark Comer moved to open meeting
Minutes from Dec 16 Meeting read and approved
Beth Castle was introduced. Sandy Angle was introduced later in the meeting.
IN-HOUSE TOURNAMENT
Options for a tournament were discussed. If a tournament is feasible this year, it was recommended the tournament be scheduled no later than April 15 to accommodate seasonal residents. Two club members (Mel Hatton and Scott Moyer) have expressed interest in chairing.
Mark moved to create an in-house tournament committee. Mark volunteered to be the board liaison to the committee. The committee to expire 12-31-2022. Committee to be chaired by Mel and Scott if they are interested.
Committee to be responsible for all the duties necessary to create, plan, execute and evaluate the 2022 IN-House Tournament for the Sun City Festival Pickleball Club.
Board asks that a plan for implementation of the tournament to be presented to the board by February 15. Board to meet on that day to hear plan and decide if the tournament can be held before mid April.
HEN HOUSE TOURNAMENT UPDATE
Lynne Owen and Chris Prellwitz are chairing this tournament, and have assured members of the board that all things are on track, the board has little involvement. Dave informed the board that he has cancelled all organized play for the day. Katie will send communication informing all members of the protocol for the day included no ability to reserve courts.
BOARD MEMBER DUTIES
Beth asked about member assignments. Doug explained that for the rest of 2022 each board member with a named position will hold that position for the appropriate term they were voted in for. The newly elected Directors at large will serve to help where it is needed. Each member has equal voting authority in approving future actions.
COURT MAINTENANCE
Dave informed the board that he has assumed the roll of coordinator of court maintenance. He has a meeting with volunteers set for Feb 6. He plans to assure that teams will be assigned, each with a leader, to provide needed court maintenance each week for Wagner courts. He will work to create teams for Sage as well.
FACILITIES AND SAFETY COMMITTEE
Board asks Dave to find a chair for the Facilities and Safety Committee. Board will revisit this at the next regular meeting.
IN-HOUSE RATINGS
Kerrie Palermo has volunteered to chair a committee to research and propose options for a rating system.
Dave moves to create an In-House Rating Committee. Beth seconded. Kerrie to be the Chair. Mission statement is to review benefits and viability of an in-house rating system and to make a recommendation to the board. End date of this committee to be April 30, 2022. Beth Volunteered to be the board liaison for this committee. Board Approved.
TEE SHIRTS
Discussion about offering SCF Pickleball T-shirts. Dave is creating a ‘clothing store’ to be included in Court Reserve. Offerings will include men’s and women’s t-shirts and quarter-zip long sleeve tops in two colors.
TOURNAMENTS
Dave mentioned that Bruce Burgess volunteered to chair a dinkathon in the fall. Beth asks if every event needs a committee. Mark referred to the by-laws which states that the Director of Development and Events is to oversee tournaments. The Director can appoint liaisons as desired. Dave suggests that as volunteers ask for various tournaments and/or events such as training workshops, these are presented to board to be approved.
Beth volunteered to serve as liaison for dinkathon. Diane and Beth will bring before the board at a future meeting.
PLAYER DEVELOPMENT
Doug explained current status. We have ‘Skills and Drills’ sessions that can address play strategy and development. We are currently not teaching development modules. Doug asks the board for input on how we want development to look for this year. It was noted that there have been no concerns brought forward by club members regarding lack of development programs. Diane suggests that guidelines be drawn up for Skills and Drills to accomplish the same result as the modules.
Beth noted that the module courses did create a sense of community. Diane agrees to review resources and work on a plan to bring to the board.
COURT ALLOCATION
Cheryl reported that she had met with Brad and Sandy Angle and Craig Palermo to get their input on court use. Although she did put together a survey, it seemed at this point in time the board first needs to assess how to best meet club needs over ‘majority rule’.
Beth moved to create a permanent Court Allocation Committee to assess court uses and make recommendations to the board regularly. Committee term to be a one year commitment running from June 1 through May 31 annually.
Sandy Volunteered to be the Board liaison and Committee Chair and she will create a mission statement for next regular meeting.
VOLUNTEER APPRECIATION
Dave volunteered to provide proposal for volunteer appreciation for next regular meeting.
BOARD MEETINGS
Board agreed to meet monthly, first Friday at 2pm. Doug to reserve room
Interim meeting set for Feb 15, 6 pm to discuss in-house tournament.
COURT RESERVE
System is slow and backs up preventing people from reserving courts. Dave will set deadline for reserving to a new time to avoid the heavy traffic that slows the system down. He will coordinate with Katie to notify club members ahead of time.
COVID POLICY
There has been some questions as to what the policy is and where to find it. Board agreed to have Katie sent it out to the board for board approval and to post again on the website.
Cheryl Moved to adjourn at 5:03
Sandy seconded.
