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from your Pickleball Board.......
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Sun City Festival Pickleball Club Board meeting
SCF Pickleball Club Board Meeting
October 14, 2022
In Attendance:
Doug Gale - President
Dave Owen - Vice President
Cheryl Casey – Secretary (Virtually)
Beth Castle - Player Development
Mark Comer - Treasurer
Katie Westermann - Director-at-Large
Sandy Angle - Director-at-Large
Brock Taylor- Admin/Communications
Meeting brought to order at 2:00 pm.
Reading of the September minutes. Approved unanimously.
Elections
Discussion regarding several candidates being nominated by one person and appearance of that one person writing their bios. Board agrees to clarify that candidates are to write their own bios. Board agrees to instruct candidates to include in bio interest in any specific board position and any qualifications that would apply to said position. Deadline for nominations will be October 31. Bios to follow. Katie and Brock will handle the communication to the candidates of the above.
Rotations; Beth
Mark Swygert has been running the coordinators well. Wagner rotations filling up already.
Evening sessions are well attended suggesting that team group events may need more courts.
For the December - March Season, there will be a new schedule for rotations.
There will be Skills and Drills at Sage from 3-5 pm for levels 2.5, 3.0 and 3.5.
Each session is a teaching event. Beth will have a crew of coaches to cover season.
Arizona Pickleball League use of courts shall be made available at Wagner, (as board approved) Monday through Friday from 3:00 -5:00 pm, for two teams at a time. Appl will notify board of scheduled play at Festival. Intro to Pickleball session on Mondays may need reassignment of courts.
Daytime Rotations will be 90 minutes in length starting winter season. The changes of numbers of courts needed will be based on the numbers registering.
Discussion held on open play, and rotations versus open play. Dave suggested that too many courts are allocated to open play and suggests that more courts should be available for rotations. Cheryl suggests that people who don’t get into a rotation can play during open play. Beth clarified that allocation of courts for rotations was discussed and approved by the board over the summer. No need to revisit.
Dave made a follow up motion to divide the courts in thirds, providing 8 courts for rotations, 8 for open play and 8 for reservations 24/7. No 2nd. Motion failed.
Ratings Committee
Beth suggests using Friday ladders session as a trial and also to incorporate the new court reserve system to record scores which will work towards a club ‘rating’ system later in 2023.
Court Reserve is/has created a league process of scores. This will be an ongoing collection of scores that can be entered starting after Thanksgiving. Club ratings portion won’t be available until Spring. Our club has been accepted as a beta group so we can use initially for free.
Cost down the road will be approximately $300 a year for ladders. Based on number of players.
Dues Increase.
Discussion of Element 3 Health. They say they will pay a members cost of registration for events up to 10/month if member signs up with Element 3. Board suggest further investigation.
Some discussion as to when to roll out increase in Dues. No decision made.
Other items discussed.
Brock pointed out that Survey Monkey Charges $99 for counts of votes per month. Therefore, holding all elections in one month reduces cost.
Third Party Advertising. Board discussed use of club website should be pickleball related only, including member sales of used paddles. Site to add one classified page.
Bulletin board use. Doug moved to allow other SCF clubs to use, no 2nds. Motion failed.
Open Play Communications. Cheryl to bring a sample of a club wide mailer to next meeting.
Cheryl Agrees to make new emergency contact cards for Beth.
Discussion on Funds for small purchases. Treasurer to reimburse with receipts. All checks over $500 require two signatures, President and Treasurer.
Next Board Meeting to be November 4, 2:00 pm
Motion to adjourn, 4:00 pm. unanimously approved.
SCF Pickleball Club Board Meeting
October 14, 2022
In Attendance:
Doug Gale - President
Dave Owen - Vice President
Cheryl Casey – Secretary (Virtually)
Beth Castle - Player Development
Mark Comer - Treasurer
Katie Westermann - Director-at-Large
Sandy Angle - Director-at-Large
Brock Taylor- Admin/Communications
Meeting brought to order at 2:00 pm.
Reading of the September minutes. Approved unanimously.
Elections
Discussion regarding several candidates being nominated by one person and appearance of that one person writing their bios. Board agrees to clarify that candidates are to write their own bios. Board agrees to instruct candidates to include in bio interest in any specific board position and any qualifications that would apply to said position. Deadline for nominations will be October 31. Bios to follow. Katie and Brock will handle the communication to the candidates of the above.
Rotations; Beth
Mark Swygert has been running the coordinators well. Wagner rotations filling up already.
Evening sessions are well attended suggesting that team group events may need more courts.
For the December - March Season, there will be a new schedule for rotations.
There will be Skills and Drills at Sage from 3-5 pm for levels 2.5, 3.0 and 3.5.
Each session is a teaching event. Beth will have a crew of coaches to cover season.
Arizona Pickleball League use of courts shall be made available at Wagner, (as board approved) Monday through Friday from 3:00 -5:00 pm, for two teams at a time. Appl will notify board of scheduled play at Festival. Intro to Pickleball session on Mondays may need reassignment of courts.
Daytime Rotations will be 90 minutes in length starting winter season. The changes of numbers of courts needed will be based on the numbers registering.
Discussion held on open play, and rotations versus open play. Dave suggested that too many courts are allocated to open play and suggests that more courts should be available for rotations. Cheryl suggests that people who don’t get into a rotation can play during open play. Beth clarified that allocation of courts for rotations was discussed and approved by the board over the summer. No need to revisit.
Dave made a follow up motion to divide the courts in thirds, providing 8 courts for rotations, 8 for open play and 8 for reservations 24/7. No 2nd. Motion failed.
Ratings Committee
Beth suggests using Friday ladders session as a trial and also to incorporate the new court reserve system to record scores which will work towards a club ‘rating’ system later in 2023.
Court Reserve is/has created a league process of scores. This will be an ongoing collection of scores that can be entered starting after Thanksgiving. Club ratings portion won’t be available until Spring. Our club has been accepted as a beta group so we can use initially for free.
Cost down the road will be approximately $300 a year for ladders. Based on number of players.
Dues Increase.
Discussion of Element 3 Health. They say they will pay a members cost of registration for events up to 10/month if member signs up with Element 3. Board suggest further investigation.
Some discussion as to when to roll out increase in Dues. No decision made.
Other items discussed.
Brock pointed out that Survey Monkey Charges $99 for counts of votes per month. Therefore, holding all elections in one month reduces cost.
Third Party Advertising. Board discussed use of club website should be pickleball related only, including member sales of used paddles. Site to add one classified page.
Bulletin board use. Doug moved to allow other SCF clubs to use, no 2nds. Motion failed.
Open Play Communications. Cheryl to bring a sample of a club wide mailer to next meeting.
Cheryl Agrees to make new emergency contact cards for Beth.
Discussion on Funds for small purchases. Treasurer to reimburse with receipts. All checks over $500 require two signatures, President and Treasurer.
Next Board Meeting to be November 4, 2:00 pm
Motion to adjourn, 4:00 pm. unanimously approved.
