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from your Pickleball Board.......
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Sun City Festival Pickleball Club Board meeting
SCF Pickleball Club Board Meeting
December 2, 2022
In Attendance:
Doug Gale - President
Beth Castle - Player Development
Mark Comer- Treasurer
Cheryl Casey - Secretary (joined in progress)
Sandy Angle - Director-at-Large
Katie Westermann - Director-at-Large
Brock Taylor - Administration
Incoming Board Members:
Diana Ballato
Mark Swygert (left early)
Val Vollmin
Craig Palermo (left early)
Guest:
Greg Leitzke (left early)
Call to order: 2:04 p.m.
Approval of Minutes
Minutes from previous meeting to be amended as follows: correct the club's Bank account amount as indicated by Mark Comer and correct the spelling of Katie Westermann. Motion to approved amended minutes by Beth, seconded by Sandy, approved unanimously.
Recent Elections
Doug welcomed the newly elected Board members. All attendees gave a short introduction of themselves. Doug discussed the new procedures that require Board members to assign specific officer roles among themselves within the first 10 days of the new term. Doug also commented on the proposed annual dues increase being approved.
Rotation Schedule
Beth commented on the revised schedule which began December 1 for rotations and the return of Skills and Drills. A notable change for rotations was limiting the first morning session to 90 minutes to allow the second session to begin earlier. Discussed whether a member should be allowed to enroll in more than one event per day (e.g., a rotation in the morning and Skills and Drills in the afternoon). While this technically could be allowed in CourtReserve, the Board agreed to maintain practice of only allowing for one event per day because of the high demand/long wait lists.
Upcoming Tournaments
Doug invited Greg Leitzke to discuss a proposed tournament to raise funds for the Hampton House/Kenya Partners, a hospital and school in Nakura, Kenya. Greg and his wife Kathy will be volunteering at the hospital and school in first quarter 2023, including creating a pickleball court and providing instructions on the game using a net, paddles and balls donated by Selkirk. The tournament would feature male and female pros donating their time for this event. Participants and spectators will be encouraged to make a donation. Beth made the following motion, seconded by Cheryl, unanimous approval: Allow Greg Leitzke to run a club-sponsored charity event on December 15, 2022 with the purpose of fundraising for the Hampton House pickleball facility in Nakura, Kenya. Greg will oversee the event, facilitate collection of donations and work with Brock and Katie on communications. Doug will be the Board liaison. Mark Comer suggested the Board should establish criteria for reviewing fundraising requests in the future.
The club's upcoming tournaments will be under the umbrella of the standing tournament committee approved at the September 2022 Board meeting. A new Board liaison will be appointed by the incoming Board to replace Dave Owen with a designated tournament director for each event.
Dink-A-Thon - Bruce Burgess plans to lead the event in early 2023.
Hen House (Women) - Scott Moyer will lead this event in February with assistance from Chris Prellwitz and others.
Highlander (Men) - Tournament director and timing TBD. Previously planned for January.
In-House 5 Day event - Beth Castle will lead this event with Dee Davison and John Woollums, planned for the third week in March. Preliminary plans are to have different groups play each day with a team event and social activity on Friday. Consideration is being given to using PB Brackets software. Katie made the following motion, seconded by Beth and approved unanimously: Approve an in-house tournament to be held the third week in March 2023. Beth Castle and her committee will bring details to the Board for approval in early 2023.
The Board briefly discussed a suggestion to waive annual dues for volunteers including Board members and chose not to pursue this.
Apparel Sales
Doug reported that Chris Kinney has agreed to lead the apparel sale which is tentatively planned for January if that timing works for the vendor. Mark Swygert will be the Board liaison and Sandy offered to assist. Sandy reported she has inventoried the samples purchased following the last sale and will provide that information to Chris. A graphic artist has been identified that could create a fun alternative design as an additional option to the traditional club logo.
Treasurer's Report
Mark Comer responded to questions regarding the financial statements and will send the November information to the incoming Board members. Plans are to purchase pickleballs at year-end if necessary to avoid a negative tax consequence. A meeting is planned for Friday, December 16 at 8 a.m. to finalize the 2023 budget.
Maintenance Lead Person
A replacement is needed for Dave Owen's oversight role of maintenance activities. In the meantime, various volunteers are continuing their work related to various aspects of this.
Beth made a motion to adjourn the meeting, Mark Comer seconded, unanimous approval. Meeting adjourned at approximately 4:30 p.m.
SCF Pickleball Club Board Meeting
December 2, 2022
In Attendance:
Doug Gale - President
Beth Castle - Player Development
Mark Comer- Treasurer
Cheryl Casey - Secretary (joined in progress)
Sandy Angle - Director-at-Large
Katie Westermann - Director-at-Large
Brock Taylor - Administration
Incoming Board Members:
Diana Ballato
Mark Swygert (left early)
Val Vollmin
Craig Palermo (left early)
Guest:
Greg Leitzke (left early)
Call to order: 2:04 p.m.
Approval of Minutes
Minutes from previous meeting to be amended as follows: correct the club's Bank account amount as indicated by Mark Comer and correct the spelling of Katie Westermann. Motion to approved amended minutes by Beth, seconded by Sandy, approved unanimously.
Recent Elections
Doug welcomed the newly elected Board members. All attendees gave a short introduction of themselves. Doug discussed the new procedures that require Board members to assign specific officer roles among themselves within the first 10 days of the new term. Doug also commented on the proposed annual dues increase being approved.
Rotation Schedule
Beth commented on the revised schedule which began December 1 for rotations and the return of Skills and Drills. A notable change for rotations was limiting the first morning session to 90 minutes to allow the second session to begin earlier. Discussed whether a member should be allowed to enroll in more than one event per day (e.g., a rotation in the morning and Skills and Drills in the afternoon). While this technically could be allowed in CourtReserve, the Board agreed to maintain practice of only allowing for one event per day because of the high demand/long wait lists.
Upcoming Tournaments
Doug invited Greg Leitzke to discuss a proposed tournament to raise funds for the Hampton House/Kenya Partners, a hospital and school in Nakura, Kenya. Greg and his wife Kathy will be volunteering at the hospital and school in first quarter 2023, including creating a pickleball court and providing instructions on the game using a net, paddles and balls donated by Selkirk. The tournament would feature male and female pros donating their time for this event. Participants and spectators will be encouraged to make a donation. Beth made the following motion, seconded by Cheryl, unanimous approval: Allow Greg Leitzke to run a club-sponsored charity event on December 15, 2022 with the purpose of fundraising for the Hampton House pickleball facility in Nakura, Kenya. Greg will oversee the event, facilitate collection of donations and work with Brock and Katie on communications. Doug will be the Board liaison. Mark Comer suggested the Board should establish criteria for reviewing fundraising requests in the future.
The club's upcoming tournaments will be under the umbrella of the standing tournament committee approved at the September 2022 Board meeting. A new Board liaison will be appointed by the incoming Board to replace Dave Owen with a designated tournament director for each event.
Dink-A-Thon - Bruce Burgess plans to lead the event in early 2023.
Hen House (Women) - Scott Moyer will lead this event in February with assistance from Chris Prellwitz and others.
Highlander (Men) - Tournament director and timing TBD. Previously planned for January.
In-House 5 Day event - Beth Castle will lead this event with Dee Davison and John Woollums, planned for the third week in March. Preliminary plans are to have different groups play each day with a team event and social activity on Friday. Consideration is being given to using PB Brackets software. Katie made the following motion, seconded by Beth and approved unanimously: Approve an in-house tournament to be held the third week in March 2023. Beth Castle and her committee will bring details to the Board for approval in early 2023.
The Board briefly discussed a suggestion to waive annual dues for volunteers including Board members and chose not to pursue this.
Apparel Sales
Doug reported that Chris Kinney has agreed to lead the apparel sale which is tentatively planned for January if that timing works for the vendor. Mark Swygert will be the Board liaison and Sandy offered to assist. Sandy reported she has inventoried the samples purchased following the last sale and will provide that information to Chris. A graphic artist has been identified that could create a fun alternative design as an additional option to the traditional club logo.
Treasurer's Report
Mark Comer responded to questions regarding the financial statements and will send the November information to the incoming Board members. Plans are to purchase pickleballs at year-end if necessary to avoid a negative tax consequence. A meeting is planned for Friday, December 16 at 8 a.m. to finalize the 2023 budget.
Maintenance Lead Person
A replacement is needed for Dave Owen's oversight role of maintenance activities. In the meantime, various volunteers are continuing their work related to various aspects of this.
Beth made a motion to adjourn the meeting, Mark Comer seconded, unanimous approval. Meeting adjourned at approximately 4:30 p.m.
