Sun City Festival Pickleball Club Board meeting
April 5, 2023
The following were in attendance:
Beth Castle, President
Mark Swygert, Vice President
Val Vollmin, Treasurer
Trevor Thorne, Secretary
Diana Ballato , Director at Large
Sandy Angle, Director at large
Katie Westermann, Admin team
Beth Castle called the meeting to order at 2:02pm 4/5/23.
Prior Minutes.
The minutes of the 3/3 and 3/6 meetings were reviewed. Val Vollmin motioned to approve the minutes, Mark Swygert seconded, all voted in favor.
Welcome new director.
Beth welcomed Sandy Angle to the board. Related to the future, the group discussed whether to publish vote tallies. The decision was made to give the tallies only to the candidates. Any other requests will be forwarded to Beth Castle.
Treasurer Report.
Ending Balance $20,139.18
Income $2009.00
Expenses $3870.10
Next year’s budget may include maintenance of the ice machine etc. The board will consider donations for additional funding for maintenance.
Vice President Report.
New nets have been installed at Wagner with the exception of court 13. Confirmation of the delivery for another net was expected today. It was understood that it would likely be two to three weeks from now. Phil McWilliams is the head of maintenance/facilities who is working with Mark Swygert. Phil had communicated that his total budget for all clubs is $1,000.00 per month. Each net cost $150.00. A net has a lifetime of approximately two years. Mark will contact Kim Rinehart to request an opportunity to review the HOA budget that is expected to include monies to re-surface courts in 2024.
Events and player development.
During the discussion it was agreed that is way too big a job for one person. Included in the discussion was the proposal that Cheryl Casey & Sandy Angle consider putting a plan together prior to May’s meeting to outline the distribution of responsibilities. All current Bylaws will be complied with as a result of any future changes. Beth Castle motioned that Cheryl Casey be appointed Director of Events and Player development. Seconded by Val Vollmin. All voted in favor. As a result Diana Ballato will be Director at Large “Rotations” Sandy Angle will be director at large for “Events, Tournaments, apparel sales, expos etc. Beth Castle requested that admin make changes to the website.
APPL League.
The members of the board discussed the emails received recently, most of which were concerned about availability of courts for APPL play. A rumor was going around that SCF Pickleball club may not allow APPL play on our courts. This was never considered by the board. It was stated that a number of communities was 55 + and that play was conducted outside of their respected facilities. The concern was not court use but games going over the expected time limit. Home games are expected on Tuesdays, Wednesdays, and Thursdays. To avoid any conflict with APPL and rotations that may follow directly after changes may be required. Dave Owens had been the coordinator for APPL last season. Sandy Angle intends to review this issue with him. A procedure will be created and reviewed in due course.
President's Report.
It was stated that numbers for rotations are dwindling as expected as members leave for the summer. The in-house tournament is complete. It was agreed a lot was learned this year and tweaks will be made for next year’s tournament to make an even better experience for our members. We had 222 participants. Beth Castle will lead next year’s tournament; planning has already begun. We want to thank the 104 volunteers that made the event possible.
Carescape has requested time to do maintenance in and around the courts at Sage. They have requested three hours on 4/14/23 at Sage from 10:00 am to 1:00pm and then one hour each week which will occur on Friday’s from 12:00 to 1:00pm. Maintenance on Wagner to be determined.
The Highlander tournament is on schedule, play will start at 8:00am.
Lewis Williams of the “Fire Department Charity” which is a non-profit would like to run a tournament in November on our Wagner courts. All sixteen courts will be used. This charity supports firemen that are in need, all proceeds will go to charity. A motion was made to allow the tournament with the use of Wagner courts by Val Vollmin, Sandy Hoffangle seconded. All voted in favor.
The rotation director added a rotation recently. All directors were asked to work on their ideas for schedules to be discussed at a future meeting. It is planned to have an annual meeting in the fall of 2023, in addition; a town hall meeting in May will be scheduled to allow a better understanding of the member’s perception of the club, the board and what we can do.
Next Board meeting is scheduled for May 5th at 2:00PM.
ADJOURN.
Mark Swygert presented a motion to adjourn at 4:15 pm. Seconded by Sandy Angle. All in favor.
April 5, 2023
The following were in attendance:
Beth Castle, President
Mark Swygert, Vice President
Val Vollmin, Treasurer
Trevor Thorne, Secretary
Diana Ballato , Director at Large
Sandy Angle, Director at large
Katie Westermann, Admin team
Beth Castle called the meeting to order at 2:02pm 4/5/23.
Prior Minutes.
The minutes of the 3/3 and 3/6 meetings were reviewed. Val Vollmin motioned to approve the minutes, Mark Swygert seconded, all voted in favor.
Welcome new director.
Beth welcomed Sandy Angle to the board. Related to the future, the group discussed whether to publish vote tallies. The decision was made to give the tallies only to the candidates. Any other requests will be forwarded to Beth Castle.
Treasurer Report.
Ending Balance $20,139.18
Income $2009.00
Expenses $3870.10
Next year’s budget may include maintenance of the ice machine etc. The board will consider donations for additional funding for maintenance.
Vice President Report.
New nets have been installed at Wagner with the exception of court 13. Confirmation of the delivery for another net was expected today. It was understood that it would likely be two to three weeks from now. Phil McWilliams is the head of maintenance/facilities who is working with Mark Swygert. Phil had communicated that his total budget for all clubs is $1,000.00 per month. Each net cost $150.00. A net has a lifetime of approximately two years. Mark will contact Kim Rinehart to request an opportunity to review the HOA budget that is expected to include monies to re-surface courts in 2024.
Events and player development.
During the discussion it was agreed that is way too big a job for one person. Included in the discussion was the proposal that Cheryl Casey & Sandy Angle consider putting a plan together prior to May’s meeting to outline the distribution of responsibilities. All current Bylaws will be complied with as a result of any future changes. Beth Castle motioned that Cheryl Casey be appointed Director of Events and Player development. Seconded by Val Vollmin. All voted in favor. As a result Diana Ballato will be Director at Large “Rotations” Sandy Angle will be director at large for “Events, Tournaments, apparel sales, expos etc. Beth Castle requested that admin make changes to the website.
APPL League.
The members of the board discussed the emails received recently, most of which were concerned about availability of courts for APPL play. A rumor was going around that SCF Pickleball club may not allow APPL play on our courts. This was never considered by the board. It was stated that a number of communities was 55 + and that play was conducted outside of their respected facilities. The concern was not court use but games going over the expected time limit. Home games are expected on Tuesdays, Wednesdays, and Thursdays. To avoid any conflict with APPL and rotations that may follow directly after changes may be required. Dave Owens had been the coordinator for APPL last season. Sandy Angle intends to review this issue with him. A procedure will be created and reviewed in due course.
President's Report.
It was stated that numbers for rotations are dwindling as expected as members leave for the summer. The in-house tournament is complete. It was agreed a lot was learned this year and tweaks will be made for next year’s tournament to make an even better experience for our members. We had 222 participants. Beth Castle will lead next year’s tournament; planning has already begun. We want to thank the 104 volunteers that made the event possible.
Carescape has requested time to do maintenance in and around the courts at Sage. They have requested three hours on 4/14/23 at Sage from 10:00 am to 1:00pm and then one hour each week which will occur on Friday’s from 12:00 to 1:00pm. Maintenance on Wagner to be determined.
The Highlander tournament is on schedule, play will start at 8:00am.
Lewis Williams of the “Fire Department Charity” which is a non-profit would like to run a tournament in November on our Wagner courts. All sixteen courts will be used. This charity supports firemen that are in need, all proceeds will go to charity. A motion was made to allow the tournament with the use of Wagner courts by Val Vollmin, Sandy Hoffangle seconded. All voted in favor.
The rotation director added a rotation recently. All directors were asked to work on their ideas for schedules to be discussed at a future meeting. It is planned to have an annual meeting in the fall of 2023, in addition; a town hall meeting in May will be scheduled to allow a better understanding of the member’s perception of the club, the board and what we can do.
Next Board meeting is scheduled for May 5th at 2:00PM.
ADJOURN.
Mark Swygert presented a motion to adjourn at 4:15 pm. Seconded by Sandy Angle. All in favor.