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from your Pickleball Board.......
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Sun City Festival Pickleball Club Board meeting
SCF Pickleball Club Board Meeting
March 3, 2023
SCF Pickelball Board of Directors Meeting minutes. 3/3/2023
The following people were in attendance.
Craig Palermo, President.
Mark Swygert, Vice President.
Val Vollmin, Treasurer.
Trevor Thorne, Secretary.
Beth Castle, Player development.
Diana Ballato, Director at large.
Cheryl Casey, Director at large.
Katie Westermann, Admin/communications.
Craig Palermo called the meeting to order at 2.02pm 3/3/23
The minutes for the meeting dated 2/3/23, were approved as amended.
TREASURES REPORT
Val Vollmin presented the “Reconciliation Report” which balanced with an ending amount of $22,000.88. The cash flow revealed outflows of $12,006.77.
PRESIDENT RESIGNATION
Craig Palermo submitted his resignation as the President of the board of directors effective immediately 2:12PM 3/3/2023. Mark Swygert assumed the role of President and will hold this position until a new President is agreed upon. The BOD will hold a special meeting on 3/6/23 to discuss the vacancy and appoint a new President as outlined in the Bylaws.
ADMINISTRATIVE STAFF
Craig Palermo and the entire Board acknowledged the tremendous value the Katie Westermann and Brock Taylor bring to this club. They coordinate all technology, intercede with Court Reserve, manage all membership registrations and dues receipts, facilitate all Club communications, AND so much more that most never see. They are the backbone of our club functionality. We encourage all club members to thank them when they are seen on the courts.
TOURNAMENT UPDATE
Beth Castle reported that 180+ members have registered to play in the up-coming In-House Tournament. It is expected that this number may well increase to over 200 prior to the close date. Volunteers are still needed. Referees will be used for medal matches only. All rotations will be cancelled for the tournament week at Wagner. Open play will be available at Sage.
The Highlander Tournament’s registration will open the day after the in-house tournament or the day after inhouse registration closes.
RATED PLAY
Rated play was discussed. As the club moves forward with the opportunity to play in rotations with only rated players. DUPR ratings will be accepted going forward. The board agreed that clear communications will be required to avoid any misunderstanding. This is a “Work in Process” and changes may be made going forward. This will apply to both 3.5 and 4.0+ at this time.
One of the Board’s directives per the Club’s By-Laws if they provide competitive play according to the various levels of play. Self-rating can limit true competitive play. As an additional offering to attempt to address this, the Board is implementing rated play where players are required to show their skill level rating from tournament style organizations. The Board agreed to accept DUPR as one such rating organization, along with USAPA. The Board agrees that this is a “work-in-progress” which will entail such changes as we continue to seek a format that achieves the directive. Coordinators at each level will provide support in submitting proof of ratings.
Rotation start time.
As of 4/1/23 start times for rotations will be moved to 9:00AM. Open play will be from dawn to 9:00AM. Rotations in April and May will continue with a 1.5-hoursessions, from June through September sessions will increase to two hours. Winter season, December through March will return to 1.5 hour sessions.
APPL LEAGUE PLAY
Discussion tabled due to board member transitions. A plan for next year’s league play is targeted for completion by the June’s meeting.
OTHER BUSINESS
Board agreed that Secretary will also compile “To Do List” which will be created along with minutes and sent to each board member after each meeting.
Court Reserve will be offering Beta testing of both Ladders and DUPR.
After Board discussion it was agreed to test the beta versions of Ladders but not DUPR at this time. Board Admin staff, Katie W and Brock T are working with Court Reserve as to timing of these new programs.
Mark Swygert moved to adjourn at 3:50pm. Seconded by Beth Castle. Unanimously approved.
SCF Pickleball Club Board Meeting
March 3, 2023
SCF Pickelball Board of Directors Meeting minutes. 3/3/2023
The following people were in attendance.
Craig Palermo, President.
Mark Swygert, Vice President.
Val Vollmin, Treasurer.
Trevor Thorne, Secretary.
Beth Castle, Player development.
Diana Ballato, Director at large.
Cheryl Casey, Director at large.
Katie Westermann, Admin/communications.
Craig Palermo called the meeting to order at 2.02pm 3/3/23
The minutes for the meeting dated 2/3/23, were approved as amended.
TREASURES REPORT
Val Vollmin presented the “Reconciliation Report” which balanced with an ending amount of $22,000.88. The cash flow revealed outflows of $12,006.77.
PRESIDENT RESIGNATION
Craig Palermo submitted his resignation as the President of the board of directors effective immediately 2:12PM 3/3/2023. Mark Swygert assumed the role of President and will hold this position until a new President is agreed upon. The BOD will hold a special meeting on 3/6/23 to discuss the vacancy and appoint a new President as outlined in the Bylaws.
ADMINISTRATIVE STAFF
Craig Palermo and the entire Board acknowledged the tremendous value the Katie Westermann and Brock Taylor bring to this club. They coordinate all technology, intercede with Court Reserve, manage all membership registrations and dues receipts, facilitate all Club communications, AND so much more that most never see. They are the backbone of our club functionality. We encourage all club members to thank them when they are seen on the courts.
TOURNAMENT UPDATE
Beth Castle reported that 180+ members have registered to play in the up-coming In-House Tournament. It is expected that this number may well increase to over 200 prior to the close date. Volunteers are still needed. Referees will be used for medal matches only. All rotations will be cancelled for the tournament week at Wagner. Open play will be available at Sage.
The Highlander Tournament’s registration will open the day after the in-house tournament or the day after inhouse registration closes.
RATED PLAY
Rated play was discussed. As the club moves forward with the opportunity to play in rotations with only rated players. DUPR ratings will be accepted going forward. The board agreed that clear communications will be required to avoid any misunderstanding. This is a “Work in Process” and changes may be made going forward. This will apply to both 3.5 and 4.0+ at this time.
One of the Board’s directives per the Club’s By-Laws if they provide competitive play according to the various levels of play. Self-rating can limit true competitive play. As an additional offering to attempt to address this, the Board is implementing rated play where players are required to show their skill level rating from tournament style organizations. The Board agreed to accept DUPR as one such rating organization, along with USAPA. The Board agrees that this is a “work-in-progress” which will entail such changes as we continue to seek a format that achieves the directive. Coordinators at each level will provide support in submitting proof of ratings.
Rotation start time.
As of 4/1/23 start times for rotations will be moved to 9:00AM. Open play will be from dawn to 9:00AM. Rotations in April and May will continue with a 1.5-hoursessions, from June through September sessions will increase to two hours. Winter season, December through March will return to 1.5 hour sessions.
APPL LEAGUE PLAY
Discussion tabled due to board member transitions. A plan for next year’s league play is targeted for completion by the June’s meeting.
OTHER BUSINESS
Board agreed that Secretary will also compile “To Do List” which will be created along with minutes and sent to each board member after each meeting.
Court Reserve will be offering Beta testing of both Ladders and DUPR.
After Board discussion it was agreed to test the beta versions of Ladders but not DUPR at this time. Board Admin staff, Katie W and Brock T are working with Court Reserve as to timing of these new programs.
Mark Swygert moved to adjourn at 3:50pm. Seconded by Beth Castle. Unanimously approved.
