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from your Pickleball Board.......
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Sun City Festival Pickleball Club Board meeting
SCF Pickleball Club Board Meeting
November 4, 2022
In Attendance:
Doug Gale - President
Dave Owen - Vice President
Mark Comer - Treasurer
Katie Westermann - Director-at-Large
Sandy Angle - Director-at-Large
Brock Taylor – Administration (Virtual)
Absent:
Beth Castle - Player Development (available to call in for tie vote)
Meeting called to order, Doug Gale, 3:00pm
Minutes
Recommendation to amend September minutes to correct two spelling errors, to clarify that courts for Appl (Arizona Pickleball Players League) are available to Festival teams M-F, 3:00 – 5:00 pm at Wagner, removing mention of further registration. Cards for Beth clarified as emergency contact cards. September minutes as amended Nov 4, 2022, approved unanimously.
In response to a discussion over email regarding what setting can the board make decisions and what is to be included in the minutes, it was clarified that board decisions must include all members in attendance at a board meeting or all members if occurring electronically. Such decisions are to be included in the next set of minutes.
Reservable Courts Petition
Ramona Knipstein attended meeting to present the results of a petition requesting more reservable court time. The ask is that the Board would reinstate previous system of “half of all available courts, not being used for rotations” to be reservable. 154 people signed the petition.
Ramona referred to last spring’s survey that the top preferences of players was 1.rotations and 2. Playing with friends (which she interpreted as a preference for reservable courts). Romona also pointed out that signatures were from all skill levels. She also clarified that the ask was for half of all courts before rotations begin as well. Romona thanked the Board and left.
Board Discussion
Mark suggests offering an orientation for new members to help them utilize open play as well as how to register for rotations and make reservations. Cheryl continued the thought with suggestion to send out regular emails reminding members of proper court etiquette at open play, both in rotating people in and directing players to make the effort to play at their skill level.
Beth Calls in.
Cheryl pointed out that currently all of sage courts are reservable all day, and except for a few hours early in the day, most of those courts are not being reserved. She also pointed out that most of the morning reservations are being made by the same 4-5 people every day.
Beth clarifies that she would vote ‘no’ on increasing reservable courts prior to rotations, agreeing that board needs to ‘fix’ the open play process. She also states that she would not agree to adding reservable courts as long as the Sage courts are not being fully used. In response to the question, would she agree to moving the 6 pm time to reserve at Wagner to 4 pm and she said yes.
Katie moves to amend the Court Allocations Guidelines regarding time when half of the reservable courts at Wagner from 6:00 pm to 3:00 pm. Dave 2nds.
Beth and Cheryl oppose. Motion is passed.
Court Allocation Guidelines
Doug moves to add to the Court Allocation Guidelines the following: Rotation ‘prime time’ during the winter, spring and fall seasons follows a 2 hour period, after sunrise to allow for other forms of play. Sandy 2nds. Motion is unanimously approved.
Elections (Katie)
Nov 10 – 14. Election of 4 new board members voting to begin. Survey Monkey to be sent club Nov 10. Votes accepted thru Nov 14, midnight. After which votes will be tallied
Nov 17-21. Vote to increase dues will be run.
Nov 28-Dec 1. Vote to fill Dave Owens vacancy.
Nominations for the new board vacancy will be accepted November 15 – 25th.
Tournaments
Board discussion regarding need to replace Dave as Tournament Committee Chair. As this will not be done until after elections, Board agrees to approve John Woolums and Kirk Oleson to run the in-house Tournament.
Doug will follow up with Chris Prellwitz to be Tournament Director for the Hen-House
Bruce Burgess will be unavailable to run the Dink-a-Thon in December. Doug will ask him to set another date.
Treasurers Report
Club currently has $10,696.12 at the end of October, 2022. There is approximately $1200 difference between the ending of October bank balance and the beginning of the year bank balance. Funds are mostly used for software and balls. Club just bought 600 balls and has 1000 balls in inventory. Per Dave, Club went through 100 balls a week during the cold season. Board agrees to use remaining extra funds at year end on court needs including balls.
Closing out a previous discussion as to access to club financials by non-board members, Treasurer/Katie posts financial statements on the web site monthly. Board agrees this is sufficient.
Element 3 will be passed to new board for consideration
Responsibilities of vacant position (Dave Owen)
No Shows
Mainly applies to ladders organized play. Board agrees to assign ‘zero’ score if registered players do not show or call in. Court Reserve ladders system will correct this.
Next meeting to be Dec 2, 2:00 pm
Motion to adjourn. 5:35
SCF Pickleball Club Board Meeting
November 4, 2022
In Attendance:
Doug Gale - President
Dave Owen - Vice President
Mark Comer - Treasurer
Katie Westermann - Director-at-Large
Sandy Angle - Director-at-Large
Brock Taylor – Administration (Virtual)
Absent:
Beth Castle - Player Development (available to call in for tie vote)
Meeting called to order, Doug Gale, 3:00pm
Minutes
Recommendation to amend September minutes to correct two spelling errors, to clarify that courts for Appl (Arizona Pickleball Players League) are available to Festival teams M-F, 3:00 – 5:00 pm at Wagner, removing mention of further registration. Cards for Beth clarified as emergency contact cards. September minutes as amended Nov 4, 2022, approved unanimously.
In response to a discussion over email regarding what setting can the board make decisions and what is to be included in the minutes, it was clarified that board decisions must include all members in attendance at a board meeting or all members if occurring electronically. Such decisions are to be included in the next set of minutes.
Reservable Courts Petition
Ramona Knipstein attended meeting to present the results of a petition requesting more reservable court time. The ask is that the Board would reinstate previous system of “half of all available courts, not being used for rotations” to be reservable. 154 people signed the petition.
Ramona referred to last spring’s survey that the top preferences of players was 1.rotations and 2. Playing with friends (which she interpreted as a preference for reservable courts). Romona also pointed out that signatures were from all skill levels. She also clarified that the ask was for half of all courts before rotations begin as well. Romona thanked the Board and left.
Board Discussion
Mark suggests offering an orientation for new members to help them utilize open play as well as how to register for rotations and make reservations. Cheryl continued the thought with suggestion to send out regular emails reminding members of proper court etiquette at open play, both in rotating people in and directing players to make the effort to play at their skill level.
Beth Calls in.
Cheryl pointed out that currently all of sage courts are reservable all day, and except for a few hours early in the day, most of those courts are not being reserved. She also pointed out that most of the morning reservations are being made by the same 4-5 people every day.
Beth clarifies that she would vote ‘no’ on increasing reservable courts prior to rotations, agreeing that board needs to ‘fix’ the open play process. She also states that she would not agree to adding reservable courts as long as the Sage courts are not being fully used. In response to the question, would she agree to moving the 6 pm time to reserve at Wagner to 4 pm and she said yes.
Katie moves to amend the Court Allocations Guidelines regarding time when half of the reservable courts at Wagner from 6:00 pm to 3:00 pm. Dave 2nds.
Beth and Cheryl oppose. Motion is passed.
Court Allocation Guidelines
Doug moves to add to the Court Allocation Guidelines the following: Rotation ‘prime time’ during the winter, spring and fall seasons follows a 2 hour period, after sunrise to allow for other forms of play. Sandy 2nds. Motion is unanimously approved.
Elections (Katie)
Nov 10 – 14. Election of 4 new board members voting to begin. Survey Monkey to be sent club Nov 10. Votes accepted thru Nov 14, midnight. After which votes will be tallied
Nov 17-21. Vote to increase dues will be run.
Nov 28-Dec 1. Vote to fill Dave Owens vacancy.
Nominations for the new board vacancy will be accepted November 15 – 25th.
Tournaments
Board discussion regarding need to replace Dave as Tournament Committee Chair. As this will not be done until after elections, Board agrees to approve John Woolums and Kirk Oleson to run the in-house Tournament.
Doug will follow up with Chris Prellwitz to be Tournament Director for the Hen-House
Bruce Burgess will be unavailable to run the Dink-a-Thon in December. Doug will ask him to set another date.
Treasurers Report
Club currently has $10,696.12 at the end of October, 2022. There is approximately $1200 difference between the ending of October bank balance and the beginning of the year bank balance. Funds are mostly used for software and balls. Club just bought 600 balls and has 1000 balls in inventory. Per Dave, Club went through 100 balls a week during the cold season. Board agrees to use remaining extra funds at year end on court needs including balls.
Closing out a previous discussion as to access to club financials by non-board members, Treasurer/Katie posts financial statements on the web site monthly. Board agrees this is sufficient.
Element 3 will be passed to new board for consideration
Responsibilities of vacant position (Dave Owen)
- Apparel sales: Chris Kinney and Sandy Angle will take this over
- Court maintenance: Board will ask Virgil Spiczka and Brad Angle.
No Shows
Mainly applies to ladders organized play. Board agrees to assign ‘zero’ score if registered players do not show or call in. Court Reserve ladders system will correct this.
Next meeting to be Dec 2, 2:00 pm
Motion to adjourn. 5:35
