Sun city Festival Pickleball Club Board meeting
April 29, 2022 10:00 am
In Attendance:
Doug Gale, President
Dave Owens, Vice President
Cheryl Casey, Secretary (Zoom)
Diane Cleaver, Player Development
Beth Castle, Director at Large
Sandy Angle, Director at Large
Katie Westermann, Communications
Meeting open, 10:00 am
RATINGS COMMITTEE UPDATE
Kerrie Palermo presented recommendations for a club rating system. Her committee recommends a two-pronged system, one based on skills assessment and the other based on algorithm scores accumulated during play in rotations set up specifically for ratings purposes. Kerrie has been running a pilot among 4.0 and 4.5 women players. It appears that with 30 games, the algorithm proves to be accurate in assessing a player's rating. There are still some logistics to work out such as developing club rating specifics, requirements for rated play and obtaining a skill level rating; how to set-up rated play rotations; ratings groups to be broken down into smaller ranges; recruitment of coordinators and reference players; how to differentiate needs for beginning players and higher level players.
Kerry suggested algorithm play will serve as a checks and balance to a club rating. Scores accrued at 2-hour ladders-like round-robin ratings events will provide the assessment data. Computerized weighting will be used to account for gender and level of competitors.
Board question and answer/discussion:
Before making the system a final part of the club, board suggests broader pilot to occur before January.
Cheryl makes motion to approve to extend the time frame of the rating committee to June 1, 2023; pilot to start October 1, 2022. Majority vote approves. Board agreed to amend start of pilot to Nov 1, 2022.
FINANCIAL UPDATE
No treasurer update. Mark Comer absent.
PLAYER DEVELOPMENT UPDATE, Diane Cleaver
Diane read report of court allocation recommendations from the April 1 meeting and her recommendation for summer schedule.
Board discussion regarding increasing court utilization to over 50% of the courts.
Diane moves to approve the number of courts per her recommended templates and to decrease courts based on demand. Diane and Sandy assured the board that as attendance drops off during the summer as is usual, they will use less courts. Diane and Sandy voted to approve, Doug, Dave, Cheryl and Beth voted against. Board did not approve.
Sandy moved to increase number of courts to 13 for the month of May. Sandy, Diane and Doug vote to approve, Beth and Cheryl vote no, and Dave abstained.
Courts W,Th,F,Sat increasing to 13 for organized play.
Doug asks to reconsider times of rotations. Discussion noted that if organized play is always 7-9 am in the heat of the season, forces true open play to start at 5 am in order to get two hours of play.
Dave clarified that the status quo with the above organized play scheduled approved, will be 8 open play courts and 4 reserve courts between 7-9 am.
Board discussion came to questions as to whether to keep a court allocation committee or not as the board members have all the info and know all sides of the issue. Bet moved to dissolve the court allocation committee and return responsibility to the board, keeping Sandy as the lead. Board unanimously approved. Sandy will continue to monitor reserved vs open play issue.
CLUB TOURNAMENT UPDATE, Dave Owen
Dave sent out a proposal as to how to address club tournaments going forward. The proposal includes dates for 4 annual tournaments (Dink a Thon, Hen House, Highlander and In House) as well as recommending a committee to work on all of them throughout the year. Committee will be provided steps to be taken in planning and implementing guidelines for format for each. Committee will assign responsibilities and garner volunteers to handle various aspects of each tournament. Dave volunteer to be the board liaison and to bring committee specific before the board at next meeting.
Cheryl moved to approve Dave’s proposal and to appoint Dave the board liaison. Board unanimously approved.
UPDATE ON TENNIS CLUB COMPLAINT
As board appointed the president to handle this, Doug reported that he is asking Pulte to hard scape a larger section of the area between pickleball courts and tennis courts to allow for more safe walking, sitting and standing by all.
Doug moved to adjourn. Beth Seconded.
Meeting adjourned at 12:07 pm
Next meeting, June 3, 2:00 pm
April 29, 2022 10:00 am
In Attendance:
Doug Gale, President
Dave Owens, Vice President
Cheryl Casey, Secretary (Zoom)
Diane Cleaver, Player Development
Beth Castle, Director at Large
Sandy Angle, Director at Large
Katie Westermann, Communications
Meeting open, 10:00 am
RATINGS COMMITTEE UPDATE
Kerrie Palermo presented recommendations for a club rating system. Her committee recommends a two-pronged system, one based on skills assessment and the other based on algorithm scores accumulated during play in rotations set up specifically for ratings purposes. Kerrie has been running a pilot among 4.0 and 4.5 women players. It appears that with 30 games, the algorithm proves to be accurate in assessing a player's rating. There are still some logistics to work out such as developing club rating specifics, requirements for rated play and obtaining a skill level rating; how to set-up rated play rotations; ratings groups to be broken down into smaller ranges; recruitment of coordinators and reference players; how to differentiate needs for beginning players and higher level players.
Kerry suggested algorithm play will serve as a checks and balance to a club rating. Scores accrued at 2-hour ladders-like round-robin ratings events will provide the assessment data. Computerized weighting will be used to account for gender and level of competitors.
Board question and answer/discussion:
- Do we need both skills based ratings and play based? National ratings systems based entirely on scores/wins and losses.
- Perhaps start ratings at 3.0 level. Provide evaluation days/events for 2.5 for the purpose of clarifying what players need to work on to gain higher rating.
- Might need guidelines for each level as various levels of play need different data as to how to improve, what skills to develop.
- How many game scores accumulated to gain a rating.
Before making the system a final part of the club, board suggests broader pilot to occur before January.
Cheryl makes motion to approve to extend the time frame of the rating committee to June 1, 2023; pilot to start October 1, 2022. Majority vote approves. Board agreed to amend start of pilot to Nov 1, 2022.
FINANCIAL UPDATE
No treasurer update. Mark Comer absent.
PLAYER DEVELOPMENT UPDATE, Diane Cleaver
Diane read report of court allocation recommendations from the April 1 meeting and her recommendation for summer schedule.
Board discussion regarding increasing court utilization to over 50% of the courts.
Diane moves to approve the number of courts per her recommended templates and to decrease courts based on demand. Diane and Sandy assured the board that as attendance drops off during the summer as is usual, they will use less courts. Diane and Sandy voted to approve, Doug, Dave, Cheryl and Beth voted against. Board did not approve.
Sandy moved to increase number of courts to 13 for the month of May. Sandy, Diane and Doug vote to approve, Beth and Cheryl vote no, and Dave abstained.
Courts W,Th,F,Sat increasing to 13 for organized play.
Doug asks to reconsider times of rotations. Discussion noted that if organized play is always 7-9 am in the heat of the season, forces true open play to start at 5 am in order to get two hours of play.
Dave clarified that the status quo with the above organized play scheduled approved, will be 8 open play courts and 4 reserve courts between 7-9 am.
Board discussion came to questions as to whether to keep a court allocation committee or not as the board members have all the info and know all sides of the issue. Bet moved to dissolve the court allocation committee and return responsibility to the board, keeping Sandy as the lead. Board unanimously approved. Sandy will continue to monitor reserved vs open play issue.
CLUB TOURNAMENT UPDATE, Dave Owen
Dave sent out a proposal as to how to address club tournaments going forward. The proposal includes dates for 4 annual tournaments (Dink a Thon, Hen House, Highlander and In House) as well as recommending a committee to work on all of them throughout the year. Committee will be provided steps to be taken in planning and implementing guidelines for format for each. Committee will assign responsibilities and garner volunteers to handle various aspects of each tournament. Dave volunteer to be the board liaison and to bring committee specific before the board at next meeting.
Cheryl moved to approve Dave’s proposal and to appoint Dave the board liaison. Board unanimously approved.
UPDATE ON TENNIS CLUB COMPLAINT
As board appointed the president to handle this, Doug reported that he is asking Pulte to hard scape a larger section of the area between pickleball courts and tennis courts to allow for more safe walking, sitting and standing by all.
Doug moved to adjourn. Beth Seconded.
Meeting adjourned at 12:07 pm
Next meeting, June 3, 2:00 pm