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from your Pickleball Board.......
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Sun City Festival Pickleball Club, Board of Directors Meeting Minutes.
November 3, 2023
The following were in attendance:
Beth Castle, President. Mark Swygert, Vice President. Trevor Thorne, Secretary. Val Vollmin, Treasurer. Diana Ballato, Director at large, Coordinators. Sandy Angle, Director at large, Events, Tournaments, Apparel sales, Expos. Mary Comer, Player Development. Chris Prellwitz, Incoming Treasurer. Brock Taylor, Leila Mirza, Steve Sirico, admin/communications.
Beth Castle called the meeting to order at 2:00pm on 11/3/23.
Minutes.
The minutes of the 10/11/23 meeting had been forwarded to the board prior to the meeting for review. Diana made a motion to accept the minutes as presented, Sandy Angle seconded the motion, all voted in favor.
Treasurer's Report.
Val Vollmin reported monthly expenses of $1,219.62 along with inflows of $3553.00. $2370.00 of the inflows were registration charges for the Firefighters tournament. The current year through 10/31/23 shows $43,010.01 inflows and outflows of $27,015.99 with an overall total of $15,994.02.
Rotations Report.
Diana Ballato reports that we currently have 31 rotations on Court Reserve. Diana recommended that time be set aside within the next few weeks to review and correct the “Court Allocation Guidelines”. The document needs to be updated to correct for changes that have been made.
APPL league’s schedule will be managed by Dave Owen on Court Reserve as he had in 2022. The schedule will be released in December.
Player Development.
Mary Comer thanked Brook and Katie for all their work over the years.
Modules started earlier in the week on Tuesday, Wednesday and Thursday and went flawlessly. Only two members signed up as beginners and were moved to the 2.0 level. Steve Sirico, who was coaching, stated that members of the 2.5 – 3.0 group had several attendees that were in fact unable to play at that level and had overrated themselves. It was agreed by all members of the board that self-assessment often resulted in members overrating themselves, club wide. It was agreed that “coordinators” could be helpful with this issue by making recommendations to members that should consider changing their rating. The coaches that had volunteered their time have been great, and the board wished to recognize and thank all volunteers for their contributions. Mary confirmed that it was not necessary for players to complete the modules before participating in the skills and drills that follow.
VP Report.
A lost paddle was found and returned to its owner.
Ten new windsocks have been received and are being stored in the Wagner storage room.
Court cleaning crews are being modified. Carl Fender has stepped down from his leadership role as a crew chief, three members of his team have agreed to stay on. The board wished to thank Carl for his many years volunteering.
Mark Swygert will arrange a meeting with the tennis folks to get the code for the storage room at Sage and determine a time to use the court cleaning equipment on the pickleball courts. Mark will be the crew chief for cleaning at Sage.
Mark will attempt to meet with Phil McWilliams weekly to discuss maintenance schedules and projects including items like improved lighting that he agreed to consider after getting a proposal from potential suppliers.
Events Report.
Sandy Angle reported that the Halloween party was a big success. The one thing she was disappointed with was the amount of money deposited in the tip jar for the DJ. Some leftover supplies from the party are being stored in the Wagner storage shed and should be used in upcoming events.
Sandy confirmed she had touched base with Dave Owen, and everything appeared to in good hands for the upcoming APPL league.
Clay Latimer’s article needs to be published. Clay must have spent a large amount of time preparing the article and it should be shared soon, maybe both as an announcement in court reserve and other publications with Clay’s approval.
President's Report.
Beth Castle shared that planning for the annual meeting will require a special meeting of the board which is scheduled for 11/6/23 at 2:00pm.
Beth and Sandy will investigate touchup paint for gates and fences at Wagner that need attention. The recent addition of stones and loose dirt around the courts has created a problem. Dirt is being transported onto the courts. HOA made a poor choice on the selection of the mixed product. Beth will be communicating her concern to the HOA. The ice machine that was stolen will not be replaced until after the scheduled community committee meeting in December.
New Business.
Trevor Thorne asked about the new advertising that is appearing on the fences at Wagner. It was confirmed that they are in place for the Firefighters tournament and will be removed after the event.
Adjourn.
Beth motioned to adjourn the meeting, Trevor agreed, and the motion was seconded by Diana at 3:57pm.
November 3, 2023
The following were in attendance:
Beth Castle, President. Mark Swygert, Vice President. Trevor Thorne, Secretary. Val Vollmin, Treasurer. Diana Ballato, Director at large, Coordinators. Sandy Angle, Director at large, Events, Tournaments, Apparel sales, Expos. Mary Comer, Player Development. Chris Prellwitz, Incoming Treasurer. Brock Taylor, Leila Mirza, Steve Sirico, admin/communications.
Beth Castle called the meeting to order at 2:00pm on 11/3/23.
Minutes.
The minutes of the 10/11/23 meeting had been forwarded to the board prior to the meeting for review. Diana made a motion to accept the minutes as presented, Sandy Angle seconded the motion, all voted in favor.
Treasurer's Report.
Val Vollmin reported monthly expenses of $1,219.62 along with inflows of $3553.00. $2370.00 of the inflows were registration charges for the Firefighters tournament. The current year through 10/31/23 shows $43,010.01 inflows and outflows of $27,015.99 with an overall total of $15,994.02.
Rotations Report.
Diana Ballato reports that we currently have 31 rotations on Court Reserve. Diana recommended that time be set aside within the next few weeks to review and correct the “Court Allocation Guidelines”. The document needs to be updated to correct for changes that have been made.
APPL league’s schedule will be managed by Dave Owen on Court Reserve as he had in 2022. The schedule will be released in December.
Player Development.
Mary Comer thanked Brook and Katie for all their work over the years.
Modules started earlier in the week on Tuesday, Wednesday and Thursday and went flawlessly. Only two members signed up as beginners and were moved to the 2.0 level. Steve Sirico, who was coaching, stated that members of the 2.5 – 3.0 group had several attendees that were in fact unable to play at that level and had overrated themselves. It was agreed by all members of the board that self-assessment often resulted in members overrating themselves, club wide. It was agreed that “coordinators” could be helpful with this issue by making recommendations to members that should consider changing their rating. The coaches that had volunteered their time have been great, and the board wished to recognize and thank all volunteers for their contributions. Mary confirmed that it was not necessary for players to complete the modules before participating in the skills and drills that follow.
VP Report.
A lost paddle was found and returned to its owner.
Ten new windsocks have been received and are being stored in the Wagner storage room.
Court cleaning crews are being modified. Carl Fender has stepped down from his leadership role as a crew chief, three members of his team have agreed to stay on. The board wished to thank Carl for his many years volunteering.
Mark Swygert will arrange a meeting with the tennis folks to get the code for the storage room at Sage and determine a time to use the court cleaning equipment on the pickleball courts. Mark will be the crew chief for cleaning at Sage.
Mark will attempt to meet with Phil McWilliams weekly to discuss maintenance schedules and projects including items like improved lighting that he agreed to consider after getting a proposal from potential suppliers.
Events Report.
Sandy Angle reported that the Halloween party was a big success. The one thing she was disappointed with was the amount of money deposited in the tip jar for the DJ. Some leftover supplies from the party are being stored in the Wagner storage shed and should be used in upcoming events.
Sandy confirmed she had touched base with Dave Owen, and everything appeared to in good hands for the upcoming APPL league.
Clay Latimer’s article needs to be published. Clay must have spent a large amount of time preparing the article and it should be shared soon, maybe both as an announcement in court reserve and other publications with Clay’s approval.
President's Report.
Beth Castle shared that planning for the annual meeting will require a special meeting of the board which is scheduled for 11/6/23 at 2:00pm.
Beth and Sandy will investigate touchup paint for gates and fences at Wagner that need attention. The recent addition of stones and loose dirt around the courts has created a problem. Dirt is being transported onto the courts. HOA made a poor choice on the selection of the mixed product. Beth will be communicating her concern to the HOA. The ice machine that was stolen will not be replaced until after the scheduled community committee meeting in December.
New Business.
Trevor Thorne asked about the new advertising that is appearing on the fences at Wagner. It was confirmed that they are in place for the Firefighters tournament and will be removed after the event.
Adjourn.
Beth motioned to adjourn the meeting, Trevor agreed, and the motion was seconded by Diana at 3:57pm.
