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from your Pickleball Board.......
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Sun city Festival Pickleball Club Board meeting
April, 1, 2022
In attendance:
Dave Owen, Vice President
Mark Comer, Treasurer
Cheryl Casey, Secretary
Diane Cleaver, Dir, Player Development
Katie Westermann, Communications
Beth Castle, Director at large
Dave call meeting to order, 2:07
Minutes from March meeting approved by unanimous vote.
Rating Committee Update, Beth Castle
Rating Committee has begun to review results from survey. (Katie and Brock had provided a tabulation of the most common responses, comments from various rating levels, and most common comments provided.
The communications team is happy to serve the board, but no sure who to take communications requests from? Board agreed that the board liaison shall approve the communications sent by Katie.
Dave was offered opportunity to purchase 4 more low mesh blocks tor opening between courts a Wagner. Board approved purchase.
Board discussion of complaint submitted regarding use of sidewalks between pickleball courts and tennis courts at Sage. Board agreed that Doug would respond as he sees fit.
Beth moved to adjourn meeting at 4:10.
Next board meeting May 6, 2:00pm
April, 1, 2022
In attendance:
Dave Owen, Vice President
Mark Comer, Treasurer
Cheryl Casey, Secretary
Diane Cleaver, Dir, Player Development
Katie Westermann, Communications
Beth Castle, Director at large
Dave call meeting to order, 2:07
Minutes from March meeting approved by unanimous vote.
Rating Committee Update, Beth Castle
Rating Committee has begun to review results from survey. (Katie and Brock had provided a tabulation of the most common responses, comments from various rating levels, and most common comments provided.
- 401 members submitted completed surveys. As to whether members want a rating system of some kind, 214/401 members said yes, or 53%. However, 12% said no. 130 members don’t care. Final finding was a ‘yes’ in support of having some sort of rating system.
- Per skill level: high 3.5 and above want a rating system. Low 3.5 and below do not care.
- Committee discussed possible ways to rate:
- Scores during play vs a judge of skills. Committee felt a judge based system was not feasible. Most likely system would look like a ladder like format occurring over a number of weeks that results in set of scores that translates to a rating.
- Open play would not need to so organized based on skill level
- Other input still in process
- 80 members registered to play
- Categories will be 2.5-3.0; 3.5; 4.0-4.5 (3 divisions)
- Meals ordered for players
- All monies over expenses will be spent either this year or placed in general fund.
- Picked up 783 items on 3-30-22. All delivered by 4-1-22
- Approximately $3200 profit was accrued. Suggestions for use of funds are to cover increased cost of ball. Ball prices have gone up by 30% this year. Excess to be carried over in the capital fund.
- There will be another apparel campaign in the fall.
- Per the bylaws, the board has appointed Anita Klassen and Steve Sirico to comprise the first Financial Review Committee. Steve to serve as chair of the committee.
- Board agreed that the treasurer of the board shall retain control of our accounting software but Financial Review Committee members may view all files with the treasurer.
- Mark confirmed that going forward, the board shall have year-end financials ready for review by end of first week of January. Review Committee has the second week of January to review data provided by treasurer. Committee annual financial report due by January 15 each year.
- Club has $25,000 in the bank as of 3/30. However, the net maybe $17000 after expenses. Mark is working on the final end of month report.
- Diane sent out templates for rotations prior to meeting. Rotations will move to 7-9 am From May 1 to September 30. New player classes moved to once a month. Diane is still working on specifics for summer.
- Beth requested that open play be expanded during the summer to at least 10 courts at Wagner.
- Coordinators have commented that changing times so frequently has been challenging. Many coordinators are frustrated. Cheryl suggested doing a coordinator appreciation event. Board agreed to plan an appreciation event
- Skills & Drills and modules need updating. Cheryl suggested a committee to create a format for training within the skills & Drills sessions to provide consistency. Dave suggested a train the trainer type addition.
- Board agreed that once Diane gets through high season, we will address development.
The communications team is happy to serve the board, but no sure who to take communications requests from? Board agreed that the board liaison shall approve the communications sent by Katie.
Dave was offered opportunity to purchase 4 more low mesh blocks tor opening between courts a Wagner. Board approved purchase.
Board discussion of complaint submitted regarding use of sidewalks between pickleball courts and tennis courts at Sage. Board agreed that Doug would respond as he sees fit.
Beth moved to adjourn meeting at 4:10.
Next board meeting May 6, 2:00pm
