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from your Pickleball Board.......
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Sun City Festival Pickleball Club, Board of Directors meeting
July 7th, 2023
The following were in attendance:
Beth Castle, President. Mark Swygert, Vice President. Trevor Thorne, Secretary.
Diana Ballato, Director at Large, Coordinators. Sandy Angle, Director at large,
Events, Tournaments, Apparel sales, Expos. Mary Comer, Player Development via
Zoom. Katie Westermann admin/communications.
Beth Castle called the meeting to order at 2:02pm 7/7/23.
Minutes.
The minutes of the 6/2/23 had been forwarded to the board prior to the meeting
for review. Beth Castle made a motion to accept the minutes as presented, Diana
Ballato seconded the motion, all voted in favor.
Treasures Report.
Val Vollmin had sent copies of the balance sheet and statement from the MidFirst
bank. The checking account has a balance of $24,417.27. The board voted to
accept the treasurers report.
The CC7 form was sent to the HOA June 30.
Events Report.
Sandy Angle reported that she had attended the “New Residences Event” several
new residences showed interest in the Pickleball club. Sandy answered questions
and shared some of the details of the club.
The July 4th party was discussed. Overall, it was a great success, the high
temperature caused concern about the state of the food while it sat, it was agreed
that nonperishable foods should be encouraged at future events. Maybe no
potluck, just snacks. There were no reports of any issues with the food after the
event. Starting at 7:00PM will be considered by the board for next year with the
hope that it could be couple of degrees cooler.
The board would like to thank Manny for being our DJ. He did a great job. The
Board approved giving Manny Munoz a $50 gift card for this event. Use of a tip jar
will be encouraged in the future.
APPL League. Sandy will contact Dave Owens and request that he continue to be
the coordinator for the league. (Since the meeting Dave confirmed he would
accept the position of coordinator) All captains will need to complete their
applications. Discussions will be had to finalize days/times for games. It will also
need to be agreed on the number of SCF club members on each team. In
2022/2023 eight teams played using six courts from 2:00pm to 5:00pm.
A motion was presented stating. “A minimum of six players per team with a
maximum of 2 players not in the SCF pickleball club”. Motioned by Beth Castle,
second by Sandy Angle, all voted in favor.
Player Development.
Mary Comer reported on the plan for Modules, skills and drills as outlined in her
email on 7/6/23. It was suggested that groups of 32 people with a waitlist could
sign up using Court Reserve. Tuesday, Wednesday, Thursday and Friday would use
8 courts at Sage from 3:00pm to 5:00pm. When signing up members would
commit to all 4 weeks of the modules. All coaches will need to follow the
modules which are currently being updated by Mary. Skills and drills will be a
weekly sign up after completion of the modules. It was suggested that
professional coaches would be required to teach 4.0 level and above.
VP Report.
Mark Swygert reported that he is having difficulty communicating with the HOA
on maintenance items. The water hose has still not been replaced by the HOA for
use in cleaning the courts at Wagner. Other items are also not being attended to.
Beth Castle suggests that a meeting with Kim Rinehart needs to be had to discuss
these issues. This discussion would also include the need for equipment for
cleaning at Sage and safety gates at Wagner. Estimates will be required. The issue
of ADA access on court 2 is also still outstanding. The bulletin board has a short in
the switch, need to check to see if it has been repaired.
Rotation Report.
Diana Ballato reported that evening rotations will start at 7:30pm for the summer
schedule as requested by coordinators. A notification will be sent to all
coordinators.
AED training and CPR training with Rae and the fire department will be arranged.
Once training has been completed a badge will be issued to first aid members.
Presidents Report.
2024 tournaments:
Fire Department. 11/8/23, 3 events, 1 day. Finalizing sponsors, venders etc.
required.
In House tournament. TDB. 3/18/23 -3/22/23.
Hen House. 2/27/24.
Highlander. 2/29/24.
Possible Dink and skinny singles. Discussion to follow.
New Business
Approximately $15k will be available to be spent on capital items to avoid taxes of
25% from FY 2023. This tax liability can be avoided by either making purchases by
year end or establishing a capital account for specific items to be purchased in
2024.
Items will require HOA approval with estimates and designs. HOA will own
property and will be responsible for maintenance. Misters will be quoted and
presented for consideration.
Adjourn.
Sandy Angle motions to adjourn the meeting, it was seconded by Trevor Thorne,
all members in attendance approved. The meeting was adjourned at 4:04pm.
July 7th, 2023
The following were in attendance:
Beth Castle, President. Mark Swygert, Vice President. Trevor Thorne, Secretary.
Diana Ballato, Director at Large, Coordinators. Sandy Angle, Director at large,
Events, Tournaments, Apparel sales, Expos. Mary Comer, Player Development via
Zoom. Katie Westermann admin/communications.
Beth Castle called the meeting to order at 2:02pm 7/7/23.
Minutes.
The minutes of the 6/2/23 had been forwarded to the board prior to the meeting
for review. Beth Castle made a motion to accept the minutes as presented, Diana
Ballato seconded the motion, all voted in favor.
Treasures Report.
Val Vollmin had sent copies of the balance sheet and statement from the MidFirst
bank. The checking account has a balance of $24,417.27. The board voted to
accept the treasurers report.
The CC7 form was sent to the HOA June 30.
Events Report.
Sandy Angle reported that she had attended the “New Residences Event” several
new residences showed interest in the Pickleball club. Sandy answered questions
and shared some of the details of the club.
The July 4th party was discussed. Overall, it was a great success, the high
temperature caused concern about the state of the food while it sat, it was agreed
that nonperishable foods should be encouraged at future events. Maybe no
potluck, just snacks. There were no reports of any issues with the food after the
event. Starting at 7:00PM will be considered by the board for next year with the
hope that it could be couple of degrees cooler.
The board would like to thank Manny for being our DJ. He did a great job. The
Board approved giving Manny Munoz a $50 gift card for this event. Use of a tip jar
will be encouraged in the future.
APPL League. Sandy will contact Dave Owens and request that he continue to be
the coordinator for the league. (Since the meeting Dave confirmed he would
accept the position of coordinator) All captains will need to complete their
applications. Discussions will be had to finalize days/times for games. It will also
need to be agreed on the number of SCF club members on each team. In
2022/2023 eight teams played using six courts from 2:00pm to 5:00pm.
A motion was presented stating. “A minimum of six players per team with a
maximum of 2 players not in the SCF pickleball club”. Motioned by Beth Castle,
second by Sandy Angle, all voted in favor.
Player Development.
Mary Comer reported on the plan for Modules, skills and drills as outlined in her
email on 7/6/23. It was suggested that groups of 32 people with a waitlist could
sign up using Court Reserve. Tuesday, Wednesday, Thursday and Friday would use
8 courts at Sage from 3:00pm to 5:00pm. When signing up members would
commit to all 4 weeks of the modules. All coaches will need to follow the
modules which are currently being updated by Mary. Skills and drills will be a
weekly sign up after completion of the modules. It was suggested that
professional coaches would be required to teach 4.0 level and above.
VP Report.
Mark Swygert reported that he is having difficulty communicating with the HOA
on maintenance items. The water hose has still not been replaced by the HOA for
use in cleaning the courts at Wagner. Other items are also not being attended to.
Beth Castle suggests that a meeting with Kim Rinehart needs to be had to discuss
these issues. This discussion would also include the need for equipment for
cleaning at Sage and safety gates at Wagner. Estimates will be required. The issue
of ADA access on court 2 is also still outstanding. The bulletin board has a short in
the switch, need to check to see if it has been repaired.
Rotation Report.
Diana Ballato reported that evening rotations will start at 7:30pm for the summer
schedule as requested by coordinators. A notification will be sent to all
coordinators.
AED training and CPR training with Rae and the fire department will be arranged.
Once training has been completed a badge will be issued to first aid members.
Presidents Report.
2024 tournaments:
Fire Department. 11/8/23, 3 events, 1 day. Finalizing sponsors, venders etc.
required.
In House tournament. TDB. 3/18/23 -3/22/23.
Hen House. 2/27/24.
Highlander. 2/29/24.
Possible Dink and skinny singles. Discussion to follow.
New Business
Approximately $15k will be available to be spent on capital items to avoid taxes of
25% from FY 2023. This tax liability can be avoided by either making purchases by
year end or establishing a capital account for specific items to be purchased in
2024.
Items will require HOA approval with estimates and designs. HOA will own
property and will be responsible for maintenance. Misters will be quoted and
presented for consideration.
Adjourn.
Sandy Angle motions to adjourn the meeting, it was seconded by Trevor Thorne,
all members in attendance approved. The meeting was adjourned at 4:04pm.
