|
from your Pickleball Board.......
|
Sun City Festival Pickleball Club, Board of Directors Meeting Minutes.
December 4, 2023
The following were in attendance.
Beth Castle, President. Mark Swygert, Vice President. Trevor Thorne, Secretary. Chris Prellwitz, Treasure. Sandy Angle, Director at large, Events, Tournaments, Apparel sales, Expos. Diana Ballato, Director at Large, Coordinators. Mary Comer, Player Development. Leila Mirza, admin/communications. Steve Sirico, admin/communications. Scott Moyer and Rob Dryden, incoming elected directors as of 1/1/2024.
Beth Castle called the meeting to order 1:58pm 12/4/23.
Minutes.
Approval of the 11/3/23 minutes. Motion from Diana Ballato, seconded by Mark Swygert, all voted in favor.
Treasurer's Report.
YTD Financials were reported to the attendees by Chris Prellwitz.
The bank balance as of 12/3/23 was $21,897.96. The year-end balance for 2022 was $9,371.00. Steve Sirico suggested that there are two reports that can be generated by Quick Books for month-end reporting which will meet all required reporting requirements.
A budget meeting will be required prior to year-end reporting.
Rotations Report.
Diana Ballato had told coordinators that she was keeping a close eye on the various rotations and their attendance levels. 2.0 and beginner modules have been very exciting. Diana will investigate different times/locations, could possibly change to Thursday’s 2nd time block.
Scott Moyer and Rob Dryden reported that DUPR may have financing issues going forward.
The 4.5+ Wednesday’s rotation is being supported. Beth suggested consideration for a skinny singles rotation starting in January. Scott Moyer offered to coordinate. Scott raised the issue of two hours versus one and half hour rotation times. Diana asked that he “seek to understand first”. A special meeting will be held in January to discuss court allocations.
Player Development.
Mary Comer talked about the success of the modules. 3.0 was full with an additional 17 members on the waitlist. 2.5 was also full with 13 on the wait list, 2.0 had 18 in attendance and beginners were also participating. Referee training will begin in January. 3.5-4.0 Skills and drills need court time.
VP Report.
Mark Swygert reported that only 12 fence covers were ordered by the HOA. An additional 40 will be required to replace the broken ones that are currently in place. Phil McWilliams stated he would work on getting this resolved. Beth Castle is in the habit of calling Phil most weeks to try to avoid such issues.
Events Report.
Sandy Angle reported that “Court Allocations” had been saved to Dropbox. Clay’s article had been added to our webpage, and she would be seeking out more options for publishing the article. Some apparel items were given to winners of the raffle at the Annual Meeting, which included five men’s and five women’s jerseys. Rae Wilson has agreed to continue to update the Bulletin Boards in 2024. Sandy wanted to personally thank Brock and Katie for their outstanding work over the years and suggested that we should consider some sort of trophy and a gift card in appreciation. Beth Castle proposed that the board should approve a $200.00 gift card and a trophy for both Brock and Katie, Trevor seconded the motion, all voted in favor.
Craig Palermo had forwarded an email showing that the club's IPTPA dues were past due. It was agreed that no members were using IPTPA anymore; therefore, there was no reason to renew.
The board discussed apparel sales. There have been many discussions about finding a new supplier with on-line purchasing options. The current purchasing system is very labor- intensive. Scott Moyer offered to do research and report his findings to the board. It was confirmed that the trademark/logo is our club’s property and could be transferred to a new supplier if necessary.
President's Report.
Beth Castle shared that the “Annual Meeting” was very well received by the members. 163 members were in attendance and 29 members offered to volunteer in various areas. The voting on potential projects was interesting. The amount of $10,000 has been reserved to spend on a Capital project next year.
Beth Castle talked about her “Year End” report, it was agreed that work needed to be completed quickly in time to review before publishing.
Challenge courts have been a topic of interest recently. It was agreed before this could be introduced more discussion was needed and signs will be required.
The transition to the new board requires an additional meeting. It was agreed to hold the meeting on 12/7/23 at 3:30pm. Board positions and officers will be considered during such a meeting. The final positions will be agreed to in the January BOD meeting.
A motion was presented by Beth Castle to upgrade the Dropbox software resulting in a fee of $19.99 per month; this will allow for all club records to be saved in one location. Sandy Angle seconded the motion. All voted in favor.
The meeting was adjourned at 4:16pm by Beth Castle and seconded by Chris Prellwitz. All voted in favor.
December 4, 2023
The following were in attendance.
Beth Castle, President. Mark Swygert, Vice President. Trevor Thorne, Secretary. Chris Prellwitz, Treasure. Sandy Angle, Director at large, Events, Tournaments, Apparel sales, Expos. Diana Ballato, Director at Large, Coordinators. Mary Comer, Player Development. Leila Mirza, admin/communications. Steve Sirico, admin/communications. Scott Moyer and Rob Dryden, incoming elected directors as of 1/1/2024.
Beth Castle called the meeting to order 1:58pm 12/4/23.
Minutes.
Approval of the 11/3/23 minutes. Motion from Diana Ballato, seconded by Mark Swygert, all voted in favor.
Treasurer's Report.
YTD Financials were reported to the attendees by Chris Prellwitz.
The bank balance as of 12/3/23 was $21,897.96. The year-end balance for 2022 was $9,371.00. Steve Sirico suggested that there are two reports that can be generated by Quick Books for month-end reporting which will meet all required reporting requirements.
A budget meeting will be required prior to year-end reporting.
Rotations Report.
Diana Ballato had told coordinators that she was keeping a close eye on the various rotations and their attendance levels. 2.0 and beginner modules have been very exciting. Diana will investigate different times/locations, could possibly change to Thursday’s 2nd time block.
Scott Moyer and Rob Dryden reported that DUPR may have financing issues going forward.
The 4.5+ Wednesday’s rotation is being supported. Beth suggested consideration for a skinny singles rotation starting in January. Scott Moyer offered to coordinate. Scott raised the issue of two hours versus one and half hour rotation times. Diana asked that he “seek to understand first”. A special meeting will be held in January to discuss court allocations.
Player Development.
Mary Comer talked about the success of the modules. 3.0 was full with an additional 17 members on the waitlist. 2.5 was also full with 13 on the wait list, 2.0 had 18 in attendance and beginners were also participating. Referee training will begin in January. 3.5-4.0 Skills and drills need court time.
VP Report.
Mark Swygert reported that only 12 fence covers were ordered by the HOA. An additional 40 will be required to replace the broken ones that are currently in place. Phil McWilliams stated he would work on getting this resolved. Beth Castle is in the habit of calling Phil most weeks to try to avoid such issues.
Events Report.
Sandy Angle reported that “Court Allocations” had been saved to Dropbox. Clay’s article had been added to our webpage, and she would be seeking out more options for publishing the article. Some apparel items were given to winners of the raffle at the Annual Meeting, which included five men’s and five women’s jerseys. Rae Wilson has agreed to continue to update the Bulletin Boards in 2024. Sandy wanted to personally thank Brock and Katie for their outstanding work over the years and suggested that we should consider some sort of trophy and a gift card in appreciation. Beth Castle proposed that the board should approve a $200.00 gift card and a trophy for both Brock and Katie, Trevor seconded the motion, all voted in favor.
Craig Palermo had forwarded an email showing that the club's IPTPA dues were past due. It was agreed that no members were using IPTPA anymore; therefore, there was no reason to renew.
The board discussed apparel sales. There have been many discussions about finding a new supplier with on-line purchasing options. The current purchasing system is very labor- intensive. Scott Moyer offered to do research and report his findings to the board. It was confirmed that the trademark/logo is our club’s property and could be transferred to a new supplier if necessary.
President's Report.
Beth Castle shared that the “Annual Meeting” was very well received by the members. 163 members were in attendance and 29 members offered to volunteer in various areas. The voting on potential projects was interesting. The amount of $10,000 has been reserved to spend on a Capital project next year.
Beth Castle talked about her “Year End” report, it was agreed that work needed to be completed quickly in time to review before publishing.
Challenge courts have been a topic of interest recently. It was agreed before this could be introduced more discussion was needed and signs will be required.
The transition to the new board requires an additional meeting. It was agreed to hold the meeting on 12/7/23 at 3:30pm. Board positions and officers will be considered during such a meeting. The final positions will be agreed to in the January BOD meeting.
A motion was presented by Beth Castle to upgrade the Dropbox software resulting in a fee of $19.99 per month; this will allow for all club records to be saved in one location. Sandy Angle seconded the motion. All voted in favor.
The meeting was adjourned at 4:16pm by Beth Castle and seconded by Chris Prellwitz. All voted in favor.
