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from your Pickleball Board.......
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Sun City Festival Pickleball Club, Board of Directors meeting
September 1st, 2023
The following were in attendance.
Beth Castle, President. Mark Swygert, Vice President. Trevor Thorne, Secretary. Diana Ballato, Director at Large, Coordinators. Sandy Angle, Director at large, Events, Tournaments, Apparel sales, Expos. Mary Comer, Player Development and Chris Prellwitz via Zoom. Katie Westermann admin/communications.
Beth Castle called the meeting to order at 2:02pm 9/1/23.
Minutes.
The minutes of the 8/11/23 had been forwarded to the board prior to the meeting for review. With a penciled correction with a spelling error Beth Castle made a motion to accept the minutes as presented, Sandy Angle seconded the motion, all voted in favor.
Treasures Report.
Val Vollmin had sent copies of the financial statement report. Trevor Thorne communicated the following: The checking account has a balance of $23,644.48 as of 8/31/23 after monthly expenses of $526.17. Some discussion was had regarding the name tag charges and expenses. It was noted that our expenses for name tags exceeded our income. This was justified by the purchase of Board Member tags that had been purchased for board members to identify themselves to the members during events etc. The current cost of a name tag is $7.37 + tax. Members are charged $8.00.
Dianna Ballato made a motion to accept the treasurer’s report as presented, Mark Swygert seconded the motion, all voted in favor.
Rotation Report.
Diana Ballato raised the issue of start times for the month of October. The current start time had been 9:00am for both October and November during the fall season. Winter season has been December, January, February and March which had started at 10:30am. Diana proposed that the board consider a start time for October of 8:30am. The purpose of the time change would be to avoid hotter temperatures later in the morning. Many snowbirds returning to SCF find it hotter than they are used to. This thirty-minute change will make a modest improvement and show the concern of the board who are listening to its members. Concern was brought up about reducing the open play time slot. After considerable discussion with the pros and cons of making a change, it was suggested that we should consider having October as the standalone Fall period and move November to the winter period.
Trevor Thorne proposed a motion to the board. October to be a one month, fall season moving November into the winter period, start time would be 8:30am in October, 10:30am for all winter months. The rotations would be scheduled for a ninety-minute period. Trevor Thorne, Diana Ballato, Sandy Angle and Mark Swygert voted in favor, Beth Castle and Mary Comer voted against the motion. The motion carried 4-2.
Court allocations was discus and the number of courts designated for each rotation of league and rotation play was agreed to. The “Court Allocation Guidelines” document will require modification including adding evening rotations alone with the number of courts allowed. The document would be saved as an addendum to the current guidelines.
Player Development.
Mary Comer reported that modules will start on or around 10/30/23. Several modules are complete while a couple are still being modified. An announcement should be sent to the members communicating the schedule for modules along with skills and drills following the modules. Mary requested that a list of past coaches be forwarded to her so the process of contacting coaches can start shortly.
VP Report.
Beth Castle asked Mark Swygert to order windsocks. The last had been mounted in the last few days. It was reported that hoses used for cleaning the courts still had some minor issues and may need attention. The court cleaning crews are still not filled, and some courts are not getting cleaned on a regular basis. A communication blast will be sent to all members requesting volunteers.
Events Report.
Sandy Angle reported that she will be talking to Dave Owens about various items regarding the upcoming APPL league. Sandy will also be reaching out to the captains of the league teams to communicate that teams may only have up to three non SCF members on their teams. The only exception to this ruling is the 4.5+ teams that will be allowed up to 50% of their teams being non SCF members. Beth Castle presented a motion to reflect this change, Sandy seconded the motion, all voted in favor.
The Halloween party is scheduled for October 18th from 6:00pm to 9:00pm at the Wagner patio area. Arrangements are on-going. The article regarding the pickleball national championships is expected to be completed in October. On Saturday November 4th a “Celebration of life” will be held for Jim Van De Voorde.
At this time the club will be staying with the current apparel supplier.
Committees will be formed using volunteers from the club for the upcoming tournaments. Sign-up sheets will be available to members during our annual meeting on November 30th.
Presidents Report.
Beth Castle talked to Kim Rinehart about the club covering the cost of improvements to the courts and its facilities. A meeting has been scheduled for Wednesday September 6th. To discuss the potential of making these improvements. Beth, Mark & Trevor will be in attendance during the meeting with Kim and members of her maintenance staff.
HOA board meets on October 1st and additions will need to be submitted prior to that date.
New Business
None
Adjourn.
Beth motioned to adjourn the meeting, it was seconded by Sandy, all members in attendance approved. The meeting was adjourned at 4:04pm.
September 1st, 2023
The following were in attendance.
Beth Castle, President. Mark Swygert, Vice President. Trevor Thorne, Secretary. Diana Ballato, Director at Large, Coordinators. Sandy Angle, Director at large, Events, Tournaments, Apparel sales, Expos. Mary Comer, Player Development and Chris Prellwitz via Zoom. Katie Westermann admin/communications.
Beth Castle called the meeting to order at 2:02pm 9/1/23.
Minutes.
The minutes of the 8/11/23 had been forwarded to the board prior to the meeting for review. With a penciled correction with a spelling error Beth Castle made a motion to accept the minutes as presented, Sandy Angle seconded the motion, all voted in favor.
Treasures Report.
Val Vollmin had sent copies of the financial statement report. Trevor Thorne communicated the following: The checking account has a balance of $23,644.48 as of 8/31/23 after monthly expenses of $526.17. Some discussion was had regarding the name tag charges and expenses. It was noted that our expenses for name tags exceeded our income. This was justified by the purchase of Board Member tags that had been purchased for board members to identify themselves to the members during events etc. The current cost of a name tag is $7.37 + tax. Members are charged $8.00.
Dianna Ballato made a motion to accept the treasurer’s report as presented, Mark Swygert seconded the motion, all voted in favor.
Rotation Report.
Diana Ballato raised the issue of start times for the month of October. The current start time had been 9:00am for both October and November during the fall season. Winter season has been December, January, February and March which had started at 10:30am. Diana proposed that the board consider a start time for October of 8:30am. The purpose of the time change would be to avoid hotter temperatures later in the morning. Many snowbirds returning to SCF find it hotter than they are used to. This thirty-minute change will make a modest improvement and show the concern of the board who are listening to its members. Concern was brought up about reducing the open play time slot. After considerable discussion with the pros and cons of making a change, it was suggested that we should consider having October as the standalone Fall period and move November to the winter period.
Trevor Thorne proposed a motion to the board. October to be a one month, fall season moving November into the winter period, start time would be 8:30am in October, 10:30am for all winter months. The rotations would be scheduled for a ninety-minute period. Trevor Thorne, Diana Ballato, Sandy Angle and Mark Swygert voted in favor, Beth Castle and Mary Comer voted against the motion. The motion carried 4-2.
Court allocations was discus and the number of courts designated for each rotation of league and rotation play was agreed to. The “Court Allocation Guidelines” document will require modification including adding evening rotations alone with the number of courts allowed. The document would be saved as an addendum to the current guidelines.
Player Development.
Mary Comer reported that modules will start on or around 10/30/23. Several modules are complete while a couple are still being modified. An announcement should be sent to the members communicating the schedule for modules along with skills and drills following the modules. Mary requested that a list of past coaches be forwarded to her so the process of contacting coaches can start shortly.
VP Report.
Beth Castle asked Mark Swygert to order windsocks. The last had been mounted in the last few days. It was reported that hoses used for cleaning the courts still had some minor issues and may need attention. The court cleaning crews are still not filled, and some courts are not getting cleaned on a regular basis. A communication blast will be sent to all members requesting volunteers.
Events Report.
Sandy Angle reported that she will be talking to Dave Owens about various items regarding the upcoming APPL league. Sandy will also be reaching out to the captains of the league teams to communicate that teams may only have up to three non SCF members on their teams. The only exception to this ruling is the 4.5+ teams that will be allowed up to 50% of their teams being non SCF members. Beth Castle presented a motion to reflect this change, Sandy seconded the motion, all voted in favor.
The Halloween party is scheduled for October 18th from 6:00pm to 9:00pm at the Wagner patio area. Arrangements are on-going. The article regarding the pickleball national championships is expected to be completed in October. On Saturday November 4th a “Celebration of life” will be held for Jim Van De Voorde.
At this time the club will be staying with the current apparel supplier.
Committees will be formed using volunteers from the club for the upcoming tournaments. Sign-up sheets will be available to members during our annual meeting on November 30th.
Presidents Report.
Beth Castle talked to Kim Rinehart about the club covering the cost of improvements to the courts and its facilities. A meeting has been scheduled for Wednesday September 6th. To discuss the potential of making these improvements. Beth, Mark & Trevor will be in attendance during the meeting with Kim and members of her maintenance staff.
HOA board meets on October 1st and additions will need to be submitted prior to that date.
New Business
None
Adjourn.
Beth motioned to adjourn the meeting, it was seconded by Sandy, all members in attendance approved. The meeting was adjourned at 4:04pm.
