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from your Pickleball Board.......
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Sun city Festival Pickleball Club Board meeting
March 8, 2022
Special Board Meeting
Ratings Committee Survey
In Attendance:
Doug Gale, President
Dave Owen, Vice President
Mark Comers, Treasurer
Cheryl Casey, Secretary
Diane Cleaver, Events Director
Beth Castle, Director at Large
Sandy Angle, Director at Large
Doug opened Meeting at 6:10
APPROVAL OF MINUTES
Cheryl reviewed minutes from prior meeting and ask for any amendment requests A couple verbiage corrections were added. . Dave 2nd. Board unanimously approved.
DISSCUSSION OF RATINGS COMMITTEE MISSION STATEMENT AND SURVEY AS SUBMITTED MY KERRY PALERMO.
Mark moved that board approve the survey. Dave 2nd
Board discussion. The board reviewed the questions and discussed the purpose of the survey. General agreement that the information gathered will be valuable to the board. As such, the board ask for a few minor changed to the survey, which Beth provided to Kerrie Palermo. Board unanimously approved sending out the amended survey.
Kerrie Palermo joined the meeting for the purpose of learning of survey approval. She left after learning of approval.
MISSION STATEMENT, COURT ALLOCATION COMMITTEE.
Doug referred to the amended mission statement sent to board members prior to meeting. Cheryl moved to approve. Dave 2nd. Board approved unanimously.
MENS ONE DAY TOURNAMENT UPDATE
Doug and Dave reported the following:
Name to be: The Highlander
Date to be: April 11
Number of players: 128
This will be a one day event. Skill levels from 2.5 – 5.0 will be included. A minimum of 6 games will be assured every player. Championship players will play 12 games. Format will be similar to the Hen House round robin. Each court assignment will be called a ‘clan.’ Registration will run from March 21s to March 28. Dave, Mark and Doug shared the flyers they have already created. Mark Swygert will be a part of the planning committee.
APRIL TRANSITION
Discussion regarding use of courts for organized play limiting use of courts for other players.
As transition schedule had already been approved by the board when it was established, no board approved needed. But general board consensus was that the transition schedule is appropriate and that Diane and Dave’s efforts to oversee court utilization of organized play events was helpful
POLICY UPDATE
Mark handed out two Board agreed upon updates to the Club policies, one regarding tournament budget expectations, and one regarding Board responsibility to create mission statements for committees. Mark moved to approve both. Cheryl 2nd. Board unanimously approved.
Cheryl offered to coordinate a zoom procedure for virtual attendance. Mark agreed to set up zoom software on a club laptop. Cheryl will send invites when requested by board members who need to attending meetings virtually.
Mark informed board he would add security software to all club devices at a minimal cost to the club.
Cheryl moved to adjourn. Diane 2nd.
Meeting adjourned at 7:40 pm
March 8, 2022
Special Board Meeting
Ratings Committee Survey
In Attendance:
Doug Gale, President
Dave Owen, Vice President
Mark Comers, Treasurer
Cheryl Casey, Secretary
Diane Cleaver, Events Director
Beth Castle, Director at Large
Sandy Angle, Director at Large
Doug opened Meeting at 6:10
APPROVAL OF MINUTES
Cheryl reviewed minutes from prior meeting and ask for any amendment requests A couple verbiage corrections were added. . Dave 2nd. Board unanimously approved.
DISSCUSSION OF RATINGS COMMITTEE MISSION STATEMENT AND SURVEY AS SUBMITTED MY KERRY PALERMO.
Mark moved that board approve the survey. Dave 2nd
Board discussion. The board reviewed the questions and discussed the purpose of the survey. General agreement that the information gathered will be valuable to the board. As such, the board ask for a few minor changed to the survey, which Beth provided to Kerrie Palermo. Board unanimously approved sending out the amended survey.
Kerrie Palermo joined the meeting for the purpose of learning of survey approval. She left after learning of approval.
MISSION STATEMENT, COURT ALLOCATION COMMITTEE.
Doug referred to the amended mission statement sent to board members prior to meeting. Cheryl moved to approve. Dave 2nd. Board approved unanimously.
MENS ONE DAY TOURNAMENT UPDATE
Doug and Dave reported the following:
Name to be: The Highlander
Date to be: April 11
Number of players: 128
This will be a one day event. Skill levels from 2.5 – 5.0 will be included. A minimum of 6 games will be assured every player. Championship players will play 12 games. Format will be similar to the Hen House round robin. Each court assignment will be called a ‘clan.’ Registration will run from March 21s to March 28. Dave, Mark and Doug shared the flyers they have already created. Mark Swygert will be a part of the planning committee.
APRIL TRANSITION
Discussion regarding use of courts for organized play limiting use of courts for other players.
As transition schedule had already been approved by the board when it was established, no board approved needed. But general board consensus was that the transition schedule is appropriate and that Diane and Dave’s efforts to oversee court utilization of organized play events was helpful
POLICY UPDATE
Mark handed out two Board agreed upon updates to the Club policies, one regarding tournament budget expectations, and one regarding Board responsibility to create mission statements for committees. Mark moved to approve both. Cheryl 2nd. Board unanimously approved.
Cheryl offered to coordinate a zoom procedure for virtual attendance. Mark agreed to set up zoom software on a club laptop. Cheryl will send invites when requested by board members who need to attending meetings virtually.
Mark informed board he would add security software to all club devices at a minimal cost to the club.
Cheryl moved to adjourn. Diane 2nd.
Meeting adjourned at 7:40 pm
