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from your Pickleball Board.......
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Sun City Festival Pickleball Club, Board of Directors meeting
June 5, 2023
The following were in attendance:
Beth Castle, President
Mark Swygert, Vice President
Val Vollmin, Treasurer (Via Zoom).
Trevor Thorne, Secretary
Diana Ballato, Director at Large: Coordinators
Cheryl Casey, Director at Large: Events and Player Development
Sandy Angle, Director at Large: Events
Katie Westermann, Admin/communications
Beth Castle called the meeting to order at 1:58pm 5/5/23
Minutes.
Prior minutes from 4/5/23 and 4/18/23 were reviewed.
Motion to accept by Sandy Angle, Seconded by Diana Ballato. All approved.
Treasurer’s Report.
Val Vollmin presented the following:
Prior months income: $8,691.00
Prior months expenses $5,153.00
Ending balance of 4/30/23 $24,692.66
Vice President’s report.
Mark Swygert reported that he had attended the HOA meeting recently and was made aware of an “Electronic Report Form” available to use. Mark made the board aware of a water leak at the Wagner storage room
The final net has been mounted on court 13
Court 1 has a concrete alignment issue making it difficult to enter with a wheelchair. Mark will report this issue to the HOA and request a repair to allow for full access for all. Sally Miner who works for Pulte HOA schedule’s work.
Grate guards have been placed over the existing grates to prevent snakes from coming up through the old grates. Beth will send Val an invoice for the work done.
Presidents Report
Beth had left a message for the individual who threw his paddle in a recent match. The action resulted in an injury to a non-member. Discussions were had related to this incident including liability, discipline policy, along with some aggressive play by certain members including unacceptable comments. Additional discussion will be had going forward. Beth will talk with the player.
Accident reports must be filed and be available for future review.
Beth reported issues with the partners rotation which is played on Saturday morning. It is a 3.5+ event. All players must meet this requirement. Beth will be asking players if they meet this requirement at sign in on 5.6.23 to evaluate if this is an issue.
Player Development Report.
Cheryl Casey reports that all modules need to be reviewed both current and revised.
Four-week modules will be started once the reviews are complete and coordinators are selected with the understanding that all need to follow the same teaching procedures.
Step 1. Modules, teach.
Step 2. Drills, practice.
Step 3. Test for ability at that level.
New members class “Intro to Pickelball” to start January 2024.
Val recommended that coaches/teachers of 2.0 and 2.5 level would be qualified to rate that level. 3.0 and beyond would require testing for their player’s rating by others. This project is a WIP.
Events report.
Sandy Angle reviewed the draft of the “Pickelball League Play Guidelines” Sandy reported that currently Dave Owens coordinates the APPL league teams, completes the year end wrap up and charts.
The pickleball book “Pickelball Paul” was discussed by the board and concluded that we may promote the book in conjunction with an event in the fall.
Sponsorship and fundraisers will be discussed during strategic planning.
Cheryl communicated that the HOA would receive 25% of the first donation and then up to 20% going forward for each sponsor as it relates to banners and other fundraisers.
A potential summer event, maybe a dunk-a-thon, should be considered.
Ambassadors of the club should be considered and recognized.
It was agreed the bulletin board needs a facelift. Sandy Angle volunteered to investigate this item and may use other club members to assist her.
Strategic Planning.
Strategic planning was discussed in general. It was agreed that a separate meeting should be held to develop a plan for the current year and future vision of the club’s needs. May 17th 8:am until 12:00pm was an agreed upon time.
Summer Rotations.
Diana communicated all rotations which were then discussed including the start time and number of courts required for each rotation. Starting June 1st, the changes will go into effect. Admin will revise court reserve to reflect changes.
John Hoyer has agreed to coordinate ladders using court reserve’s beta version. It is proposed that this event will start on or around July 1st.
No 4.0+ rotations are on the schedule for this summer season.
July’s 7th board of directors meeting will discuss the schedule for the fall’s high season rotations, ladders and APPL play.
ADJOURN.
Diana Ballato motioned to adjourn at 4:35 pm. Seconded by Cheryl Casey. All in favor.
June 5, 2023
The following were in attendance:
Beth Castle, President
Mark Swygert, Vice President
Val Vollmin, Treasurer (Via Zoom).
Trevor Thorne, Secretary
Diana Ballato, Director at Large: Coordinators
Cheryl Casey, Director at Large: Events and Player Development
Sandy Angle, Director at Large: Events
Katie Westermann, Admin/communications
Beth Castle called the meeting to order at 1:58pm 5/5/23
Minutes.
Prior minutes from 4/5/23 and 4/18/23 were reviewed.
Motion to accept by Sandy Angle, Seconded by Diana Ballato. All approved.
Treasurer’s Report.
Val Vollmin presented the following:
Prior months income: $8,691.00
Prior months expenses $5,153.00
Ending balance of 4/30/23 $24,692.66
Vice President’s report.
Mark Swygert reported that he had attended the HOA meeting recently and was made aware of an “Electronic Report Form” available to use. Mark made the board aware of a water leak at the Wagner storage room
The final net has been mounted on court 13
Court 1 has a concrete alignment issue making it difficult to enter with a wheelchair. Mark will report this issue to the HOA and request a repair to allow for full access for all. Sally Miner who works for Pulte HOA schedule’s work.
Grate guards have been placed over the existing grates to prevent snakes from coming up through the old grates. Beth will send Val an invoice for the work done.
Presidents Report
Beth had left a message for the individual who threw his paddle in a recent match. The action resulted in an injury to a non-member. Discussions were had related to this incident including liability, discipline policy, along with some aggressive play by certain members including unacceptable comments. Additional discussion will be had going forward. Beth will talk with the player.
Accident reports must be filed and be available for future review.
Beth reported issues with the partners rotation which is played on Saturday morning. It is a 3.5+ event. All players must meet this requirement. Beth will be asking players if they meet this requirement at sign in on 5.6.23 to evaluate if this is an issue.
Player Development Report.
Cheryl Casey reports that all modules need to be reviewed both current and revised.
Four-week modules will be started once the reviews are complete and coordinators are selected with the understanding that all need to follow the same teaching procedures.
Step 1. Modules, teach.
Step 2. Drills, practice.
Step 3. Test for ability at that level.
New members class “Intro to Pickelball” to start January 2024.
Val recommended that coaches/teachers of 2.0 and 2.5 level would be qualified to rate that level. 3.0 and beyond would require testing for their player’s rating by others. This project is a WIP.
Events report.
Sandy Angle reviewed the draft of the “Pickelball League Play Guidelines” Sandy reported that currently Dave Owens coordinates the APPL league teams, completes the year end wrap up and charts.
The pickleball book “Pickelball Paul” was discussed by the board and concluded that we may promote the book in conjunction with an event in the fall.
Sponsorship and fundraisers will be discussed during strategic planning.
Cheryl communicated that the HOA would receive 25% of the first donation and then up to 20% going forward for each sponsor as it relates to banners and other fundraisers.
A potential summer event, maybe a dunk-a-thon, should be considered.
Ambassadors of the club should be considered and recognized.
It was agreed the bulletin board needs a facelift. Sandy Angle volunteered to investigate this item and may use other club members to assist her.
Strategic Planning.
Strategic planning was discussed in general. It was agreed that a separate meeting should be held to develop a plan for the current year and future vision of the club’s needs. May 17th 8:am until 12:00pm was an agreed upon time.
Summer Rotations.
Diana communicated all rotations which were then discussed including the start time and number of courts required for each rotation. Starting June 1st, the changes will go into effect. Admin will revise court reserve to reflect changes.
John Hoyer has agreed to coordinate ladders using court reserve’s beta version. It is proposed that this event will start on or around July 1st.
No 4.0+ rotations are on the schedule for this summer season.
July’s 7th board of directors meeting will discuss the schedule for the fall’s high season rotations, ladders and APPL play.
ADJOURN.
Diana Ballato motioned to adjourn at 4:35 pm. Seconded by Cheryl Casey. All in favor.
